Assistant Office Manager

SUMMARY
The Assistant Office Manager plays a key supporting role in ensuring the smooth and efficient day-to-day operations of the Thailand office. This role works closely with internal stakeholders, external vendors, and regional teams to support administration, HR coordination, finance processes, facilities management, local relations and regulatory compliance.

Key Responsibilities

Office Administration & Operations

• Support daily office operations to ensure a professional and efficient working environment
• Coordinate office supplies, equipment, facilities, and service providers
• Manage office supplies, office facilities and any office-related matters
• Provide support in organising meetings, company events, and internal activities
• Maintain official documentation, company policies, procedures, and administrative records

Local Relations Management

• Maintain effective working relationships with local authorities, government agencies, and relevant institutions (e.g. BOI, labour office, immigration, utilities, building management)
• Act as a key local contact for local vendors, service providers and consultants.
• Facilitate local administrative matters requiring in-person or local-language coordination
• Support visits, inspections, or audits by local authorities in coordination with management and external advisors
• Monitor changes in local administrative or regulatory requirements and flag relevant updates to management

Procurement (Indirect Spend)

• Manage purchase requisitions and acquisitions for indirect goods and services (e.g. office supplies, IT equipment, facilities services, professional services)
• Submit and process purchase requests, purchase orders, and supporting documentation in accordance with company procurement policies
• Support vendor onboarding, documentation, and compliance requirements
• Ensure procurement activities comply with internal controls and approval workflows

Finance & Payment Support

• Support invoice verification and submission for processing, expense claims.
• Match invoices against purchase orders and delivery confirmation
• Liaise with finance teams on accruals, budget tracking, and cost allocation
• Maintain accurate records for audits and internal controls

Compliance & Regulatory Support

• Coordinate with external legal, accounting, and corporate secretarial firms
• Support BOI-related administration, licenses, permits, and statutory filings (where applicable)
• Maintain statutory and compliance records
• Support annual audits and regulatory renewals

Stakeholder & Regional Coordination

• Liaise with regional and global teams on operational, procurement, and administrative matters
• Coordinate with external partners such as vendors, banks, law firms, and consultants
• Support cross-functional initiatives and ad-hoc projects as required

Requirements & Qualifications

• Diploma or Bachelor's degree in Business Administration, Management or related field
• 3 to 6 years of experience in office administration, operations, indirect procurement, or local coordination roles
• Fluency in both spoken and written Thai and English is a must
• Experience working with local authorities (e.g BOI or EEC) or in a multinational environment is highly preferred
• Familiarity with local administrative processes and government interactions in Thailand
• Good communication and interpersonal skills, including the ability to interact with people at various levels.
• Excellent organizational and time management skills
• Proactive initiative, good judgment, and problem-solving abilities
• Flexibility and the ability to adapt to changing priorities and work under pressure.
• Proficient in Microsoft Office; experience with ERP / procurement systems (e.g. SAP, Coupa) is an advantage
• Basic knowledge of accounting principles is a plus.

Jabil, including its subsidiaries, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, or any other characteristic protected by law.

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