Document Control Specialist

Hill International is seeking a Document Control Specialist in San Antonio, Texas

Document control specialists are responsible for managing company documents while also ensuring their accuracy, quality and integrity. These specialists help companies adhere to record retention policies, safeguard information and retrieve data more effectively. As companies and organizations continue to work at becoming eco-friendlier and more efficient, and as new laws and company guidelines are initiated to protect consumer and proprietary records, the need for more document control specialists is likely to increase in coming years.

• Document control specialists store, manage and track company documents electronically in a PMIS.
• They scan, image, organize and maintain documents, adhering to the company's document lifecycle procedures, and they archive inactive records in accordance with the records retention schedule.
• A large part of the job is to control the retrieval of documents.
• Document control specialists receive and process Requests for Information, or RFIs, from employees or clients and maintain the requests via tracking logs.
• As RFI procedures are updated, document control specialists create new templates.
• Sometimes they help project managers develop and maintain documents such as meeting minutes, drawings, specifications, approvals and related items.
• Periodically, document control specialists might be responsible for training employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery.
• They also assist with file migrations and audits, and perform administrative tasks as needed.

• These include being self-directed, the ability to work independently, and being highly-motivated.
• Document control specialists often work in a fast-paced and deadline driven environment, so it's important they can stay focused and carry out their tasks in a timely and accurate manner.
• They should be detail-oriented, dependable and trustworthy since they come in contact with complex and sensitive documents.
• Document control specialists should have the ability to prioritize, manage time well, multitask and troubleshoot.
• Strong interpersonal, communication and customer service skills are also essential because document control specialists regularly communicate with internal and external business partners.
• They must be computer-savvy and well-versed in Microsoft Office products. Some employers also require experience with document control software, process map software, FTP clients, ISO, SharePoint and FileNet.
• Experience with Auto Desk Construction Cloud (ACC) would be beneficial
• Although an associate degree is preferred by many employers, document control specialists typically only need a high school diploma.
• Ability and wiliness to learn is crucial.
• More advanced positions might require a bachelor's degree, however, or extensive experience.
• Depending on the industry, some need knowledge of special terminology. This is particularly true for specialists who handle engineering documents.
• This is a remote position.

Depending upon your employment status, Hill’s comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.

Hill International, with more than 4,100+ professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest program management firms in the world. For more information on Hill, please visit our website at www.hillintl.com.

Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs.

Hill is a GISI Consulting Group company, part of the Global Infrastructure Solutions, Inc. (GISI) family of companies. Learn more about GISI Consulting Group at www.gisi.com.

Hill International is an Equal Opportunity Employer/Veteran/Disabled

Note: This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.

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