United States onlyThis is a remote position.
Description
Haldren is seeking a highly organized and experienced Senior Administrator to provide comprehensive administrative support to our executive team and contribute to the smooth operation of our executive search practice. This role offers the opportunity to work in a dynamic, fast-paced environment while supporting high-level client engagements and executive placement processes.
ResponsibilitiesProvide executive-level administrative support to senior partners and consultants
Manage confidential client information and executive candidate data with the highest level of discretion and professionalism
Coordinate client meetings, interviews, and assessment sessions, ensuring seamless logistics and professional presentation
Prepare and format comprehensive reports, presentations, and client deliverables to executive search standards
Maintain and update candidate databases and client relationship management systems with accuracy and attention to detail
Handle sensitive correspondence and communications on behalf of senior staff members
Manage office operations including vendor relationships, facilities coordination, and administrative systems
Support new client onboarding processes and maintain organized filing systems for active searches
Assist with research and market intelligence gathering to support executive search projects
Provide executive-level administrative support to senior partners and consultants
Manage confidential client information and executive candidate data with the highest level of discretion and professionalism
Coordinate client meetings, interviews, and assessment sessions, ensuring seamless logistics and professional presentation
Prepare and format comprehensive reports, presentations, and client deliverables to executive search standards
Maintain and update candidate databases and client relationship management systems with accuracy and attention to detail
Handle sensitive correspondence and communications on behalf of senior staff members
Manage office operations including vendor relationships, facilities coordination, and administrative systems
Support new client onboarding processes and maintain organized filing systems for active searches
Assist with research and market intelligence gathering to support executive search projects
Requirements
Bachelor’s degree preferred or equivalent combination of education and experience
Minimum 5–7 years of senior-level administrative experience, preferably in professional services, consulting, or executive search
Advanced proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and database management systems
Experience with CRM systems and candidate tracking platforms strongly preferred
Exceptional organizational skills with proven ability to manage multiple priorities and deadlines
Outstanding written and verbal communication skills with professional presentation abilities
High level of emotional intelligence and interpersonal skills for client and candidate interactions
Demonstrated ability to handle confidential information with complete discretion
Strong problem-solving skills and proactive approach to anticipating needs
Flexibility to work outside standard business hours when required for client needs
Professional demeanor suitable for interaction with C-level executives and board members
Skills & CompetenciesCommunication Excellence: Superior written and verbal communication capabilities, particularly for managing inquiries
Organizational Mastery: Competence in task prioritization, effective time management, and maintaining precise attention to detail
Technology Proficiency: Enthusiasm for embracing new technologies and enhancing operational processes
Strategic Problem-Solving: Innovative thinking with the capability to recognize challenges proactively and develop effective solutions
Communication Excellence: Superior written and verbal communication capabilities, particularly for managing inquiries
Organizational Mastery: Competence in task prioritization, effective time management, and maintaining precise attention to detail
Technology Proficiency: Enthusiasm for embracing new technologies and enhancing operational processes
Strategic Problem-Solving: Innovative thinking with the capability to recognize challenges proactively and develop effective solutions
Benefits
Compensation and Benefits:
Health insurance
All South African public holidays
Paid Annual Leave
Paid Sick Leave
Significant opportunities for professional growth, skill development, and career advancement
Supportive, inclusive, and diverse work environment that values collaboration and innovation
The chance to make a meaningful impact by connecting top talent with life-changing opportunities
