Executive Assistant to the Managing Director

This is a remote position.

This is a position within Haldren and not with one of our clients.

This fully remote senior role provides dedicated executive support to the Managing Director of an international executive search firm, with a focus on organisation, prioritisation, and operational follow-through across a fast-paced and demanding schedule. Given the global nature of the business, availability across time zones is an important aspect of the role and a degree of schedule flexibility, including occasional evenings, is required.

Key Responsibilities

• Manage the MD's calendar, schedule and daily priorities to ensure time and attention are directed effectively
• Track commitments, decisions and action items to ensure consistent follow-through
• Prepare agendas, briefing documents and meeting notes with clear action tracking
• Manage correspondence and stakeholder communication on behalf of the MD with discretion and professionalism
• Plan, coordinate and run meetings on behalf of the MD, including preparation, facilitation and post-meeting follow-through
• Coordinate research initiatives and team projects, ensuring clarity of brief, progress tracking and timely delivery
• Delegate and direct tasks across internal teams on the MD's behalf, ensuring accountability and follow-through
• Liaise with and oversee relevant team members to keep cross-functional workstreams aligned and on track
• Coordinate with internal teams and external stakeholders across multiple time zones to support the MD's engagements and obligations
• Maintain confidential records, contracts and documentation across shared systems
• Anticipate requirements and proactively resolve issues before they escalate

Requirements

• Substantial experience supporting at MD or C-suite level, ideally within professional services, consulting or executive search
• Demonstrated ability to manage complex, high-variability schedules and competing priorities
• Experience coordinating teams, projects and research workstreams in a senior support capacity
• Confident chairing or facilitating meetings and driving outcomes
• Strong written and verbal communication skills to a professional services standard
• Highly organised with reliable follow-through and strong attention to detail
• Sound independent judgement in prioritisation and escalation
• Absolute discretion with confidential information
• Comfortable working across international time zones with flexibility around schedule when required
• Self-directed and effective working remotely
• Proficient with business productivity tools and able to adapt to new systems quickly

Benefits

• Competitive remuneration commensurate with experience
• Remote work arrangement, South Africa-based
• Medical aid contribution
• Paid annual and sick leave
• All South African public holidays observed
• Direct access to senior leadership