Executive Administrator

ezCater is the most trusted provider of corporate food solutions and is purpose-built for business. ezCater's corporate food platform and flexible, scalable food solutions allow organizations to centralize and track their food spend, and fulfill everything from daily employee meals to client meetings and company all-hands. ezCater backs this up with business-grade, best-in-class, customer service and an unmatched nationwide footprint. We're backed by top investors including Insight, Iconiq, Lightspeed, GIC, SoftBank, and Quadrille.

As our Executive Administrator, you’ll report into our Director of Business Operations. You’ll be instrumental in maximizing the efficiency of our Executive team and embodying our culture through internal and external communications on behalf of them. You’ll work collaboratively with different teams across the organization and coordinate all administrative and operational activities for the Executive Team.

What You'll Do:

• Embody “Going Beyond Helpful” through all your work and interactions, both internal and external.
• Coordinate all administrative and operational activities for the Executive Team including offsites and travel.
• Collaborate with leaders to align calendars to maximize efficiency while minimizing a need for frequent changes.
• Work with internal teams to coordinate schedules for large internal meetings such as company meetings and QBRs.
• Manage the calendars of the Executive team as needed.
• Schedule Board of Directors meetings, dinners, and any other BOD related events.
• Other ad hoc admin projects as they arise.

What You Have:

• A minimum of 2+ years experience in supporting c-suite level executives.
• Experience managing highly complex calendars, note taking, and creating executive level documents.
• Ability to work with meticulous attention to detail, speed, and accuracy all at once.
• Have the natural ability to anticipate what’s next, and next after that!
• Excellent written and verbal communication skills (able to speak with or write to anyone), and proficiency in the tools that go along with them (Google Workspace, Slack, Microsoft Office).
• A strong grasp of confidentiality and discretion when handling sensitive information.
• A learning mindset and an “owning it and figuring it out” attitude.
• An agile approach to pivoting in an ever-changing environment.
• An eagerness and willingness to give and receive feedback, because we all love learning from each other.

The national cash compensation range for this role is $74,000 - $98,000*.

*Please note: Final offer amounts are determined by multiple factors, including prior experience, expertise and region & may vary from the amount above. This range does not represent additional compensation benefits (such as equity, 401K or medical, dental or vision insurance).

Please have fun with the Cover Letter portion of the application! It does not need to follow “traditional” cover letter guidelines - we would love for you to write 150-500 words explaining why you are interested in ezCater and the role, and highlighting anything else you think we should know!

ezCater does not sponsor applicants for work visas or legal permanent residence.

What You’ll Get from Us:

You’ll get a terrifically compelling opportunity, in an environment of radical transparency, open access to all the data, and collaborative colleagues at every level of our organization. You’ll also get sane working hours and great flexibility around work/life balance.

Have people in your life – of any age – who always, often, or sometimes need your help? We make room for that. Have a bad thing or a good thing happen to you? We make room for that, too.

Oh, and you’ll get all this: Market salary, stock options that you’ll help make worth a lot, the usual holidays, all-you-can-eat vacation, 401K with ezCater match, health/dental/FSA, long-term disability insurance, remote-hybrid work from our awesome Boston or Denver offices OR your home OR a mixture of both home and office (you choose!), a tremendous amount of responsibility and autonomy, wicked awesome co-workers, cupcakes (and many more goodies) when you’re in one of our offices, and knowing that you helped get this rocket ship to the moon.

ezCater is an equal opportunity employer. We embrace humans of every background, appearance, race, religion, color, national origin, gender, gender identity, sexual orientation, age, marital status, veteran status, and disability status. At the same time, we do not employ jerks, even brilliant ones.

For information on how ezCater collects and uses job applicants' personal information, please visit our Job Applicant Privacy Policy.