Proposals Manager

Role and Responsibilities

• Strategically support and lead the development, preparation, and tailoring of proposals, including supporting strategy development and leading proposal strategy calls
• Lead and assist in the preparation and response to requests for information
• Request, screen, and implement operational considerations in proposals
• Obtain proposal input from a variety of stakeholders, typically involving contributions from strategy leads, operational teams, business development, finance, legal, senior management, and marketing, and ensure the effective communication of strategy to the client
• Perform sense check of stakeholder feedback against client-provided documents (e.g., synopsis/protocol, RFP, etc.) and budget as part of self-QC process
• Ensure delivery of high-quality, tailored, client-focused documents
• Maintain proposal supporting documents (experience list, CVs, biographies, and RFI repository)
• Maintain Salesforce and ensure entry of accurate data within the CRM system
• Attend internal meetings at a department level and other ad hoc calls as required
• Involve Senior Management in proposal development when necessary
• Provide mentorship to junior team members
• Provide backup to the Senior Proposal Manager as required
• Support and contribute to global initiatives across company divisions to harmonize proposal development processes and tools as assigned
• Contribute to continual departmental process improvements and participate in special projects as assigned in addition to day-to-day responsibilities
• Complete other appropriate duties, as assigned by management, which require similar skills per business needs and common sense

Education: Bachelor’s Degree

Experience: 2-4 years experience with proposal development

Special skills:

• Experience managing relationships and communicating with senior managers and directors.
• Strong written and oral communication skills.
• Takes initiative in expanding skillset

Language skills: English- full professional level

PC Skills: Proficiency in all MS Office applications including Microsoft Word, Excel, and PowerPoint. Proficient in Salesforce.

The Proposals Manager plays a key role in the development and delivery of high-quality, client-focused proposals. This includes overseeing RFP/RFI responses, driving proposal strategy, and managing cross-functional input from stakeholders such as operations, finance, legal, and business development. The role requires strong critical thinking, project management, and quality control skills to ensure accuracy and effectiveness of proposals.

Ergomed Clinical Research is a global full-service Contract Research Organization (CRO) specializing in oncology, rare diseases, and complex clinical trials across all phases (I–IV). With operations in 100+ countries, we partner with leading biotech and pharmaceutical companies to design and deliver innovative studies that bring new therapies to patients worldwide.

Founded on a strong patient-centric philosophy, Ergomed combines scientific expertise, operational excellence, and a collaborative approach to deliver high-quality results. Our teams are supported by global infrastructure, advanced technologies, and experienced professionals who are passionate about improving patient outcomes.

At Ergomed, you’ll join an organization that values innovation, integrity, and career development. We offer a dynamic, international environment where your contributions directly impact the success of groundbreaking clinical research programs.