Proposal Coordinator

ABOUT YOU

Are you ready to join an inclusive work environment, committed to leading new ideas and pathways, and to delivering value? If the answer is “Yes,” then we have an exciting career opportunity for you. The West Region Proposal Coordinator will be responsible for coordinating the development, submission, and review of assigned business development proposals for the company. This role will partner with various internal teams, including sales, operations, marketing, consulting, and legal, to ensure the creation of high-quality, timely, and compliant responses to RFPs, RFQs, and RFIs. This role will be based in the Growth Enablement Center and work closely with business line leaders for guidance, support, and task assignments.

Who are we? We are Montrose, a global environmental services provider offering environmental planning and permitting, measurement and analytical services, and environmental resiliency and sustainability solutions. Our qualified engineers, scientists, technicians, associates, and policy experts are proud of our collective expertise and the collaborative nature of our approach to helping clients. We strive to optimize environmental resiliency in a way that effectively complements our clients’ decision-making and operations and efficiently fulfills their project requirements.

We have 100+ offices across the United States, Canada, and Australia and over 3,500 employees – all ready to provide solutions for environmental needs.

For this role, we are seeking a Proposal Coordinator to support proposal development activities for West Coast environmental consulting activities. This role is designed to provide hands-on support across multiple active proposals while gaining experience in proposal coordination, content development, and compliance.

This role will focus on proposal execution and coordination and is ideal for someone looking to showcase their skills in proposals, business development, and consulting support.

WHAT WE CAN OFFER YOU

• Mentorship and professional development resources to advance your career

• Direct exposure to our industry’s leading experts who are solving the world’s toughest environmental challenges

• Access to our proposal professional development, cross-training, and mentoring programs

• An entrepreneurial environment where you can learn, thrive and collaborate with talented colleagues

• Opportunities to engage and contribute to our employee resource groups

• Competitive compensation package: annual salary ranging from $70,000 to $75,000, commensurate with experience, credentials, and geography

• Competitive medical, dental, and vision insurance coverage

• 401k with a competitive 4% employer match

• Progressive vacation policies, company holidays and paid parental leave benefits to ensure work/life balance

• Access to a student loan planning tool to optimize your student loan payoff plans and compare student loan rates with lenders.

A DAY IN THE LIFE

As a key member of the Proposal Centers team, this role will be responsible for a full range of activities including:

Proposal Coordination and Support

• Support the preparation and submission of proposals, qualifications, and other client deliverables for assigned stakeholders.

• Assist with RFP and RFQ intake, organization, and scheduling.

• Help develop proposal schedules, compliance checklists, and content outlines.

• Coordinate inputs from subject matter experts, project managers, and technical staff.

• Format proposals and supporting materials in Word, PowerPoint, PDF, and InDesign.

• Support version control, file organization, and final quality checks prior to submission.

• Assist with uploading proposals to client portals and bidding/procurement sites.

Content and Library Support

• Maintain resumes, project descriptions, and past performance content.

• Assist with updating proposal templates, boilerplate language, and graphics.

• Help ensure proposal materials align with brand and formatting standards.

• Support organization of proposal content in shared repositories and systems.

Process and Administrative Support

• Track proposal status and deadlines to support high quality, on-time submissions.

• Assist with proposal metric reporting as requested by leadership.

• Support continuous improvement efforts by documenting lessons learned and feedback from submissions.

• Conduct research of pipeline aggregator sites, and bid and proposal sourcing databases to identify suitable proposal opportunities.

Professional Expectations

• Demonstrate strong attention to detail and organization.

• Communicate clearly and professionally with internal stakeholders.

• Remain adaptable and responsive while managing multiple deadlines.

• Show willingness to learn proposal best practices and processes.

• Operate with a collaborative and service-oriented mindset.

Education and Experience

• Bachelor's degree in English, Communications, Marketing, Business, or a related field preferred, or equivalent relevant experience.

• At least three (3) years of experience in proposal coordination, business development support, marketing, or a related role preferred.

• Proficiency in Microsoft Word, SharePoint, PowerPoint, Excel, and Adobe Acrobat is required.

• Proficiency in ClickUp, Aprimo, Salesforce, or Loopio desired.

• Internship or entry level experience in proposals, consulting, or professional services environments is a plus.

• Prior experience with public sector (municipal, state, federal) proposal responses.

• Shipley and/or APMP certifications and training are desired.

Skills and Attributes

• Strong written and verbal communication skills.

• Strong time management and organizational skills.

• Excellent writing, editing, and proofreading skills.

• Comfortable working in collaborative environments with multiple contributors.

• Self-starter with an entrepreneurial mindset and high level of motivation.

Position Details

• This position is fully remote (telecommute) with occasional travel to U.S. office locations for team meetings.

• Must be able to work in Pacific Time (West Coast) hours as primary schedule.

• Crucial role focused on bid and proposal coordination and execution.

ACCOMODATION

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact 949-988-3500 or careers@montrose-env.com for assistance.

MAKE THE MOVE TO ACCELERATE YOUR CAREER

We are going to be blunt – the way we work may not suit everyone. We are a fast-paced, dynamic, and high-growth company. In this role, you will be empowered to take ownership every day and will benefit from plenty of guidance and support from talented, super-smart colleagues and service providers. Therefore, if empowerment, autonomy, and head-scratching professional challenges attract you, we could be the perfect match.

Montrose is an Equal Opportunity Employer. Montrose is committed to recruiting and hiring qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. Montrose is committed to providing access and reasonable accommodation in its employment for individuals with disabilities.