Executive Assistant

Emerging Travel Group is a global travel-tech company whose brands have been operating in over 220 source markets since 2010. We specialize in developing advanced online booking platforms for all types of clients — from individual tourists to travel agents and companies organizing business trips. Our solutions empower hoteliers to effortlessly showcase their accommodations, boosting visibility and attracting a broader audience.

Our mission is to create, distribute, and operate the most convenient travel products. We constantly innovate and break the rules of the highly complex travel industry to make travel more widely available for individuals, more rewarding for professionals, and simpler for everyone.

As an Executive Assistant, you will play a pivotal role in coordinating schedules, organising meetings, and supporting the executive manager with essential administrative tasks.

This is a full-time, remote position open to candidates residing in Europe and CIS.

Job Responsibilities:

• Executive Time & Priorities
• Manage the executive manager's calendar, ensuring focus on high-priority strategic topics
• Screen requests, coordinate communications, and structure meeting agendas
• Prepare briefs, materials, and presentations for meetings and leadership discussions
• Manage travel arrangements and logistics
• Meeting & Communication Management
• Take meeting notes, document decisions, and track follow-up actions
• Ensure action items from leadership meetings are clearly assigned and completed
• Support preparation and organization of leadership meetings, workshops, and events
• Execution & Coordination
• Track key initiatives and action items across the Commercial organization
• Follow up with teams to ensure deadlines and commitments are met
• Highlight risks, delays, and blockers proactively
• Process & Visibility
• Maintain dashboards, task trackers, and status reports for leadership visibility
• Structure and improve internal workflows and planning processes
• Support cross-team coordination and information flow
• Decision Support
• Prepare brief summaries, reports, and presentation materials
• Support data analysis and information gathering for leadership discussions
• Maintain high standards of data organization and documentation within the team
• Ensure the executive manager is fully prepared for key meetings and decisions

Requirements

• 3+ years of experience in executive support, operations coordination, or similar roles;
• Strong organizational and analytical skills
• Experience working with senior stakeholders and cross-functional teams;
• Excellent Microsoft Office skills, particularly:
• Excel (data organization, trackers, dashboards)
• PowerPoint (executive presentations);
• Experience with task management tools (Asana, Notion, Monday, etc.);
• Comfortable working with data, dashboards, and reporting;
• Languages. Advanced English

Benefits

• Flexible schedules and opportunity to work remotely.
• Ambitious and supportive team who love what they do, appreciate each other, and grow together.
• Internal programs for adaptation and training, development of soft skills, and leadership abilities.
• Partial compensation for participating in external training and conferences.
• Corporate English school: Group and individual lessons, speaking clubs with colleagues from all over the world.
• Corporate prices on hotels and travel services.
• MyTime Day Off - an extra non-working day without loss of compensation.

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