Philippines onlyOur client is a leading commercial and industrial electrical contractor dedicated to delivering exceptional quality and personalized customer service. With a focus on innovation and reliability, they strive to exceed industry standards and meet the unique needs of their clients. Our client's commitment to excellence drives success in powering businesses forward.
Position Overview:
We are seeking a highly organized and proactive Office Administrator to join our client's team as a Virtual Assistant. The Office Administrator will play a crucial role in ensuring the smooth operation of our administrative functions, providing essential support to various departments, and facilitating efficient communication both internally and externally. The ideal candidate will be detail-oriented, possess excellent communication skills, and demonstrate a strong ability to multitask in a fast-paced environment.
Key Responsibilities:
Administrative Support:
- Manage and maintain electronic and physical filing systems.
- Schedule appointments, meetings, and travel arrangements for team members.
- Prepare and distribute internal and external correspondence, including emails, letters, and memos.
- Assist with the preparation of reports, presentations, and other documents as needed.
- Handle incoming calls and emails, redirecting them as appropriate.
- Perform general administrative tasks such as photocopying, printing, and scanning documents.
Office Management:
- Oversee the procurement of office supplies and equipment, ensuring adequate stock levels.
- Coordinate with vendors and service providers for facility maintenance and repairs.
- Maintain office cleanliness and organization to uphold a professional work environment.
- Monitor and manage office expenses within budgetary guidelines.
Data Management:
- Update and maintain databases, spreadsheets, and other records with accuracy and attention to detail.
- Compile and analyze data to generate reports and insights for decision-making purposes.
- Ensure data security and integrity through regular backups and proper storage protocols.
Communication and Coordination:
- Serve as a point of contact for internal and external stakeholders, including clients, suppliers, and partners.
- Facilitate communication between team members and departments, ensuring timely exchange of information.
- Coordinate meetings and events, including logistics and attendee communications.
Support for Special Projects:
- Assist with the coordination and execution of special projects, events, and initiatives as assigned.
- Collaborate with team members to contribute to the success of project deliverables.
- Conduct research and gather information to support project objectives.
Requirements
- Proven experience in an administrative or office support role, preferably in a similar industry.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong attention to detail and accuracy in data entry and documentation.
- Outstanding communication skills, both written and verbal.
- Ability to work independently with minimal supervision and as part of a team.
- Discretion and confidentiality when handling sensitive information.
- Bachelor's degree in business administration, office management, or related field (preferred).
Benefits
- Client Relationship: You will be directly working with the client. This means that you will communicate with the client, provide services, and address any client-related matters independently.
- Payment: All payments for your services will be handled directly by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will directly go to you.
- Vacation Leaves and Holidays: While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the discretion of the client. You are expected to align your schedule with the client's business needs and any specific policies or preferences they may have in this regard.
