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Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.
Job Title: Research Administration Specailist Campus Grants Managment Team
Occupational Summary
This position is with the Campus Grants Management Team, a dynamic and growing unit in the Office of the Vice Provost for Research, which provides cradle-to-grave grant management services for specifically identified departments. CGMT is
comprised of highly skilled research administrators that provide faculty and researchers in the Provost area units with seamless, high-quality sponsored research administration services. Our goal is to enhance communication and foster partnerships with faculty and staff as invested partners in the grants-management process in order to deliver best-in-class grants portfolio management.
The Research Administration Specialist position was created to provide support by facilitating pre- and post-award processes for the Campus Grants Management Team. The RAS position will perform basic reconciliation of assigned project budgets, assist with proposal preparation and just-in-time requests, review new awards, assist with procurement and other proposal administration activities as needed, and provide general administrative support to the CGMT office.
administration services. Our goal is to enhance communication and foster partnerships with faculty and staff as invested partners in the grants-management process in order
to deliver best-in-class grants portfolio management.
The Research Administration Specialist position was created to provide support by facilitating pre- and post-award processes for the Campus Grants Management Team. The RAS position will perform basic reconciliation of assigned project budgets, assist with proposal preparation and just-in-time requests, review new awards, assist with procurement and other proposal administration activities as needed, and provide general administrative support to the CGMT office.
Work Performed
Below is a general scope of duties. Specific assignments are based on unit need and assigned by the supervisor.
- Assist principal investigators in budget preparation, budget revisions, budget reconciliation, or time extensions as needed. Inform PI and/or supervisor of any errors that arise in the reconciliation of monthly budget reports. Identify the need for cost transfers from budget reconciliation.
- Collect and compile information for grant proposal.
- SPS data entry.
- Provides technical and administrative assistance during the negotiations, creation, and administration of grants and contracts.
- Prepare certain proposal elements (biosketches, other support, etc.)
- Maintain a working knowledge of applicable regulations, policies, and protocols.
- Confirm awarded grant/contract budgets in university budgeting and accounting system.
- Monitor daily grant/contract project activities. Coordinates reporting requirements.
- Facilitate the RSSA process
- Monitor proposal status and advise PI on requirements and deadlines associated with research protocols. Monitor reporting and compliance timelines for new awards. Assist investigators in preparing necessary documentation for site visits.
- Reconcile financial information on Sponsor's reports to University general ledger, reviewing financial transactions posted to general ledger and other documents for compliance with Sponsor's terms and conditions and University's policies and procedures.
- For industry funded projects, support the Revenue Management process
- Process JVs as needed.
- Assist investigators in processing renewal applications for existing animal or human subject protocols.
- Facilitate required financial transactions for grants and contracts (as necessary).
- Facilitate required close out transactions and activities
Assist with special projects.
Required Qualifications at this Level
Education/Training: Work requires communications, analytical and organizational skills generally acquired through completion of an Associate's degree program.
Training: May be required to take FasTracks in areas of specific assigned duties
Experience: Work generally requires two years of relevant experience to obtain office organization, communications, and administrative skills.
A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and experience requirement.
or an equivalent combination of education and relevant experience.
Skills:
Ability to work within a team environment
Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point).
Ability to communicate both verbally and in writing with all levels of the organization.
Ability to manage and prioritize multiple projects/tasks simultaneously.
Ability to create verbal and written reports.
Minimum Qualifications
Education
Work requires communications, analytical and organizational skills generally acquired through completion of an Associate's degree program. Training: May be required to take FasTracks in areas of specific assigned duties
Experience
Work generally requires two years of relevant experience to obtain, communications, and administrative skills. A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and experience requirement or an equivalent combination of education and relevant experience. .
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
