Sync & Partnerships Coordinator (6-Month Fixed-Term Employment Contract)

Monstercat is one of electronic music's most influential independent record labels. Now as part of Create Music Group, Monstercat is leading the movement towards artist sustainability. Founded in Waterloo, Canada in 2011, Monstercat has since expanded its global footprint with staff in Vancouver, Los Angeles, and Toronto. Championing a roster of world-renowned artists including Marshmello, Alan Walker, Kaskade, Koven, DIESEL (aka Shaquille O’Neal), WHIPPED CREAM, Monstercat celebrated over 20 Billion streams in 2023 with five releases a week across its Uncaged, Instinct, and Silk brands. The label has topped radio and streaming charts worldwide, offering a diverse range of genres across bass, dance, pop, house, chill, electronic, and more. Beyond recorded music, Monstercat channels the undeniable power of its brand into live events, ecommerce, gaming partnerships, digital collectibles, and sync deals. Backed by passionate employees, driven artists, and the dedication of fans worldwide, Monstercat proves that independent labels have the ability to reshape and reimagine the music industry landscape.

Job Summary

Monstercat is seeking a highly motivated, detail-oriented, and enthusiastic Sync & Partnerships Coordinator to join our team on a 6-month contract. This is an excellent opportunity for an early-career professional or recent graduate to gain hands-on experience at the intersection of music, gaming, and internet culture at one of the most influential dance labels in the world.

You’ll be joining the team that placed more than 150 songs in video games in 2024, including major partnerships with titles like Rocket League, Beat Saber, and Fortnite. As part of this cross-functional business development team, you will work closely with internal departments - A&R, Marketing, Operations, Finance and Legal - to help conceptualize and deliver compelling, creative, and impactful partnership campaigns. While this team manages licensing placements across all types of audio-visual media (including TV, Film, and Advertising), the strategic focus continues to be on gaming.

Ideal candidates are passionate about electronic music, fluent in its many subgenres, and deeply familiar with video games and internet culture. You’ll spend much of your time helping partners find the perfect song for their campaign, so a strong instinct for musical fit is essential. An existing familiarity with the

Monstercat catalogue is an asset, but not required. Further, you’ll support the deal making process, ensuring that our artists receive fair compensation for the use of their creative work, while still delivering a compelling value proposition to clients. Your time will be split between managing inbound requests, servicing existing partners & campaigns, and helping us find new partners to build with.

This position reports to the Sync & Partnerships Manager and offers direct exposure to Monstercat’s senior leadership team and President. The role is fully remote within Canada, with the potential to evolve into a full-time position. We encourage applicants from all backgrounds and experiences, especially those from underrepresented communities in the music industry.

This is a full-time and remote, 6-month contract opportunity to cover a team member’s maternity/parental leave.

Responsibilities

• Curate and maintain internal and external sync playlists to align with current music trends, pitching needs, and client requests
• Assist in managing sync licensing opportunities, including pitching music to clients, with a primary focus on video games
• Maintain and organize metadata and catalog databases to ensure all assets are accurate and up to date
• Support communication and relationship management with clients, music supervisors, and other industry partners
• Track project timelines, deliverables, and clearances to ensure timely execution of deals
• Prepare and send out promotional mailers and one-sheets for music pitching
• Assist with contract tracking and basic licensing administration
• Coordinate monthly uploads and metadata maintenance for our TikTok Commercial Music Library
• Compile and distribute regular sync mailers showcasing priority tracks, themed selections, or new releases
• Collaborate with internal teams to align sync placements with artist campaigns, release schedules, and marketing initiatives
• Organize and refresh our Discovery Library within Disco (our music licensing platform) to highlight high-priority catalog and new signings. Collaborate with A&R’s and Marketing to surface relevant content that supports ongoing campaigns or client-specific needs
• Monitor and respond to inbound sync inquiries, ensuring timely follow-up and coordination with internal stakeholders and clients. Provide asset links, rights information, and creative suggestions as needed to support sync placements and close deals efficiently
• Record and track all pitches & placements within the Sync & Partnerships database. This includes tracking briefs, pitches, and negotiation status
• Monitor industry trends and help identify new sync opportunities
• Participate in team meetings and provide regular updates on progress and priorities
• Responsible for maintaining relationships, ensuring timely follow-ups, and providing exceptional service to assigned accounts
• Other duties as assigned

Qualifications

• 1–2 years of experience in music, media, gaming, advertising, or a related creative industry (internships and co-op placements welcome)
• Strong knowledge and passion for electronic music, with an ability to distinguish between subgenres
• Strong knowledge and passion for video games and internet culture, including current titles (Rocket League, Fortnite). Applicants should regularly play games.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and timelines
• Comfortable with high-volume written communication and metadata entry; fast and accurate typing is essential
• Proficient in G Suite (Google Drive, Sheets, Docs, etc.) and basic project management tools
• Strong written and verbal communication skills, with a professional and client-facing tone
• A self-starter with a collaborative mindset and a willingness to take initiative
• Legally eligible to work in Canada and able to work remotely
• A willingness to be flexible with working hours pending campaign and client needs
• Familiarity with the Monstercat catalog, artists, and brand
• Familiarity with sync licensing, music publishing, or copyright law
• Experience using Disco, Synchtank, or other music licensing platforms
• Background in music curation, production, DJing, playlisting, or community management
• Experience tracking deals, maintaining metadata, or assisting in legal/administrative workflows

Pay Scale

• $52,000 - $65,000 CAD annually