Contract Administrator

Why Choose BMD?

At BMD, we believe in fostering a vibrant and rewarding work environment and company culture where you’ll experience:

• A great company with a solid reputation throughout our 80-year history.
• Employee ownership culture guided by our Pillars of Success and mission & values.
• Opportunity to have a positive impact on our processes and the experience of our employee-owners.
• Competitive salary and benefits package.
• 401(k) with a company match, and Employee Stock Ownership Plans (ESOP).
• Total Reward Package also includes incentive plan, medical, dental, vision, paid time off, paid holidays, tuition reimbursement, employee assistance program, and more!

This is a remote position.

Pay ranges between $55,000 - $65,000 based on experience and includes a bonus plan.

If you are a meticulous and detail-oriented professional with a passion for managing contracts and ensuring compliance, we invite you to apply for the Contract Administrator position at BMD.

The Contract Administrator oversees and coordinates all administrative activities related to contract administration services, including, but not limited to assisting with job proposals, contract administration, compliance reporting, gathering necessary documents and corresponding timely with the applicable parties.

Essential Duties:

1. Monitors compliance with established protocol with respect to contract, insurance, and safety compliance requirements
2. Manages compliance portals that request the project information
3. Ensure that all project documents (W-9, COI, Agreement, Subcontractor/ Supplier information, OSHA 300) are filled out and returned to the general contractors.
4. Coordinate and ensure safety plans, traffic plans, materials safety data sheet (MSDS), and toolbox safety huddle documents are sent to general contractors.
5. Ensure submittals, closeout documents, operations and maintenance manuals are submitted to general contractors.
6. Ensure that accounting has the information they need (retainage, schedule of values, AIA G702 & 703).
7. Send out Subcontract agreements and packages, plus ensure the certificate of insurance has appropriate insured groups.
8. Assists with proposal preparation and contract administration.
9. Ensure compliance with multiple subcontractors in various states relative to insurance, licensing, and safety requirements.
10. Ensure compliance with training and safety activities and certifications for multiple trades people.
11. Ensure adherence to internal control procedures and assist with internal and external audits.
12. Assist location management with analyzing monthly/yearly financials and expense distribution.
13. Assist with maintaining and updating projects in Salesforce and contract software, proactively engage stakeholders to meet timelines as necessary.
14. Assists the business unit’s credit manager with information needed for accounts receivable.
15. Assists with customer sales and service.
16. Work closely with other management team members and assist them with reports and other administrative duties.
17. Performs additional duties as required and requested.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.