Project Coordinator / Admin VA (ACC)

This is a remote position.

Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.

Job Type: Full-time

Responsibilities:

• Manage client communications from initial inquiry through project completion, ensuring quick response times and consistent updates
  
• Process and track supplier pricing requests, maintaining accurate records for quote preparation
  
• Handle financial administration including job costing, budget tracking, and profitability analysis
  
• Coordinate with suppliers and trades to gather pricing and maintain project schedules
  
• Maintain comprehensive project documentation including work diaries, timesheets, and material records
  
• Support quote preparation by ensuring current pricing and maintaining pricing databases
  
• Implement and maintain project management systems for both small maintenance jobs and larger renovation projects
  
• Provide weekly status updates to active clients
  
• Assist in developing and maintaining quality control checklists for different project stages
  

Scopes:

• Handle all client email communications with 24-hour response time
  
• Manage projects ranging from $2,000 maintenance jobs to $700,000 renovations
  
• Track and maintain records for 15-20% small jobs (sub $10k) and 80-85% larger renovation projects
  
• Coordinate with multiple suppliers and trades for pricing and scheduling
  
• Support documentation and compliance requirements for all active projects
  
• Assist in maintaining financial records and job costing for all projects
  

Requirements

• Strong organizational skills with ability to manage multiple projects simultaneously
  
• Excellent written and verbal communication skills
  
• Experience with project management software (training will be provided on Solo Assist)
  
• Proficiency in Microsoft Excel for tracking and maintaining pricing databases
  
• Detail-oriented with strong focus on accuracy in pricing and documentation
  
• Ability to learn and adapt to new systems quickly
  
• Construction industry experience preferred but not required
  
• Strong problem-solving skills and ability to work independently
  
• Professional demeanor when dealing with clients and suppliers
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job