Executive Assistant (ZR_22865_JOB)

This is a remote position.

Part-time (20 hours a week)

Monday -Thursday 10:30 AM - 3:30 PM Miami time

Responsibilities

• Assist with daily calendar management, task scheduling, and email correspondence.

• Coordinate travel logistics and arrangements.

• Conduct online research and compile email summaries based on findings.

• Attend executive meetings, ensuring accurate minute-taking, note compilation, and action point tracking.

• Prioritize tasks for various teams, monitor progress, and provide regular updates to senior management.

• Assist with expense reconciliation, financial tracking, and bank account oversight.

• Handle office administrative tasks as directed and as necessary.

• Manage and organize internal documents, promotional materials, and digital folder structures.

• Act as a liaison between the executive and other departments, ensuring smooth communication and prompt resolution of requests and queries.

• Support influencer-related activities, such as managing content calendars, coordinating brand partnerships, and engaging with online audiences.

• Assist in editing, scheduling, and posting content across social media platforms, with a strong understanding of trends and engagement strategies.

• Utilize AI tools to support content creation, research, and task automation.
  

Requirements

• Exceptional attention to detail and organizational capabilities.

• Outstanding written and verbal communication proficiency.

• A minimum of three years of experience in an executive assistant role.

• Proficiency in MS Office Suite, especially Excel and Outlook.

• Ability to adapt and thrive in a fast-paced environment.

• Experience supporting influencer or personal branding efforts, including familiarity with social media workflows.

• Proactive mindset with the ability to anticipate needs and act with minimal supervision.
  

Highly Regarded Skills and Experience

• Prior experience in assisting an influencer's social media accounts

• Familiarity with advanced scheduling and project management tools.

• Proven ability to handle sensitive and confidential information with discretion.

• Experience using AI tools (e.g., for content creation, data analysis, or automation) in a professional setting.

• Social media content creation and editing skills using tools like Canva, CapCut, or similar.

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job