United Kingdom onlyThis is a remote position.
Job Highlights:- Contract type: Independent Contractor
- Schedule: 8 AM to 12 NN Monday to Friday (GMT/BST)
Client Timezone: UK Time
Client Overview
Join a rapidly expanding technical engineering and construction firm that’s revolutionizing how complex projects are delivered. This innovative company has doubled in size year over year and specializes in designing and building sophisticated laboratory facilities and technical installations. As part of a dynamic team of industry experts, you’ll be supporting leadership in a fast-paced environment where every day brings new challenges and opportunities for growth.
Job Description
This is an exciting opportunity for a proactive Executive Assistant to directly support a key director who leads both business operations and sales initiatives. You’ll be the organizational backbone of senior leadership, ensuring smooth operations through sophisticated calendar management, strategic email handling, and high-impact presentation development. This role offers significant potential for growth, with the possibility of expanding to full-time for the right candidate. You’ll work in a collaborative environment where your initiative and ideas are valued, and your ability to create order from complexity will directly impact the company’s continued success.
Responsibilities
- Drive proactive email management by independently responding to correspondence and ensuring critical messages receive immediate attention
- Orchestrate complex calendar management, thinking several steps ahead to coordinate travel, accommodation, and logistics
- Transform executive’s brainstorming sessions and whiteboard concepts into polished, professional presentations
- Lead daily morning check-ins to align priorities and ensure optimal time management
- Implement and maintain structured systems for task management and email organization
- Coordinate domestic travel arrangements including flights, hotels, and ground transportation
- Protect executive’s time by ensuring calendar commitments align with strategic priorities
- Create and maintain efficient document management systems
- Independently handle routine correspondence and decisions on behalf of the executive
Requirements
- Exceptional proactive mindset with demonstrated ability to anticipate needs before they arise
- Strong organizational skills with a structured, systematic approach to task management
- Outstanding written and verbal communication skills in English
- Advanced proficiency in Microsoft Office Suite, particularly Outlook and PowerPoint
- Proven ability to work independently and make sound decisions without direct supervision
- Experience in calendar management and travel coordination
- Strong attention to detail and commitment to accuracy
- Professional demeanor and excellent interpersonal skills
- Ability to maintain confidentiality and exercise discretion
- Availability during UK morning hours (preferred 8am-12pm UK time)
- Reliable high-speed internet connection and quiet home office setup
Benefits
Independent Contractor Perks:- Permanent Work from Home
- Immediate Hiring
- Steady Freelance Job
Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.
ZR_22652_JOB
Australia
United States only
CA and FR only
Portugal only
