4 Surgery Scheduler Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented Junior Surgery Scheduler to join our dynamic healthcare team at [$COMPANY_NAME]. In this role, you will support the surgical department by coordinating patient schedules, managing appointments, and ensuring that all necessary information is communicated effectively between patients and healthcare providers. Your contributions will directly impact the efficiency of our surgical services and enhance patient care.

Responsibilities

• Assist in scheduling surgical procedures and managing the calendar for surgeons and operating rooms
• Communicate effectively with patients, ensuring they are informed about their surgery dates, pre-operative instructions, and any necessary documentation
• Coordinate with various departments to confirm availability of resources and staff for surgical procedures
• Maintain accurate patient records and ensure compliance with healthcare regulations and policies
• Handle patient inquiries and resolve scheduling conflicts in a timely manner
• Support the surgical team with administrative tasks as required to facilitate smooth operations

Required and Preferred Qualifications

Required:

• High school diploma or equivalent
• 1+ years of experience in a healthcare administrative role, preferably in scheduling or patient coordination
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills

Preferred:

• Associate’s degree in healthcare administration or a related field
• Experience with electronic health record (EHR) systems
• Familiarity with medical terminology and surgical procedures

Technical Skills and Relevant Technologies

• Proficiency in Microsoft Office Suite, particularly Excel and Outlook
• Experience with scheduling software or EHR systems
• Ability to learn new software applications quickly

Soft Skills and Cultural Fit

• Strong interpersonal skills and the ability to work collaboratively within a team
• Adaptability to changing environments and priorities
• Empathy and compassion in dealing with patients
• Proactive problem-solving skills and a positive attitude

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance
• Retirement savings plan with company match
• Paid time off and holiday pay
• Opportunities for professional development and continuing education

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse workplace and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, veteran status, sexual orientation, or any other characteristic protected by applicable law.

Location

This is a hybrid position, requiring employees to work from the office at least 3 days a week in [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented Surgery Scheduler to join our dynamic healthcare team at [$COMPANY_NAME]. In this critical role, you will coordinate and manage the scheduling of surgical procedures, ensuring that all necessary resources are aligned to deliver exceptional patient care. Your contributions will directly impact patient outcomes and operational efficiency within our surgical department.

Responsibilities

• Coordinate and schedule surgical procedures in collaboration with surgeons, nursing staff, and other healthcare professionals
• Maintain an organized schedule that optimizes operating room utilization and minimizes delays
• Communicate effectively with patients to provide clear instructions and address any questions regarding their upcoming surgeries
• Ensure all pre-operative and post-operative documentation is accurately completed and maintained
• Monitor and manage surgical schedules, making adjustments as necessary to accommodate changes or emergencies
• Collaborate with administrative and clinical teams to streamline processes and enhance patient satisfaction

Required and Preferred Qualifications

Required:

• High school diploma or equivalent; relevant certification in medical administration or scheduling is a plus
• 2+ years of experience in a healthcare scheduling role, preferably in a surgical or clinical environment
• Strong organizational skills with the ability to manage multiple schedules and prioritize tasks effectively
• Excellent communication skills, both verbal and written, with a patient-centered approach

Preferred:

• Experience with electronic health record (EHR) systems and scheduling software
• Knowledge of medical terminology and surgical procedures
• Proven ability to work in a fast-paced, high-pressure environment while maintaining attention to detail

Technical Skills and Relevant Technologies

• Proficiency in scheduling software and MS Office Suite
• Familiarity with EHR systems for documentation and patient management
• Ability to learn new software applications quickly and effectively

Soft Skills and Cultural Fit

• Strong interpersonal skills with a focus on teamwork and collaboration
• Demonstrated ability to handle sensitive information with discretion and confidentiality
• A proactive and adaptable approach to problem-solving in a dynamic healthcare environment
• Empathy and compassion for patients, with a commitment to delivering excellent customer service

Benefits and Perks

At [$COMPANY_NAME], we value our employees and provide a comprehensive benefits package that includes:

• Competitive salary commensurate with experience
• Health, dental, and vision insurance
• Retirement savings plans with company match
• Paid time off and holiday pay
• Opportunities for professional development and continuing education

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse and inclusive workplace. We are proud to be an Equal Opportunity Employer and encourage applicants from all backgrounds to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation, or any other basis protected by applicable law.

Location

This role requires successful candidates to be based in-person at our facility located in [$COMPANY_LOCATION].

We encourage applicants who may not meet all qualifications to apply, as we value a diverse range of experiences.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a highly organized and experienced Senior Surgery Scheduler to join our healthcare team. In this critical role, you will be responsible for coordinating and optimizing surgical schedules across multiple departments, ensuring the efficient use of resources while prioritizing patient care and operational excellence.

Responsibilities

• Develop and manage detailed surgical schedules, coordinating with surgeons, anesthesiologists, and nursing staff to ensure optimal use of operating rooms and resources.
• Oversee the patient intake process, ensuring all necessary documentation and pre-operative assessments are completed in a timely manner.
• Utilize scheduling software to maintain accurate and up-to-date records, tracking changes and communicating updates to all stakeholders.
• Monitor surgical schedules for potential conflicts and proactively resolve issues to minimize delays and cancellations.
• Collaborate with the surgical team to identify and implement process improvements that enhance scheduling efficiency and patient satisfaction.
• Provide support and training to junior schedulers, fostering a culture of continuous learning and improvement.

Required and Preferred Qualifications

Required:

• 5+ years of experience in surgical scheduling or a related healthcare administrative role.
• Comprehensive knowledge of surgical procedures, protocols, and scheduling software.
• Strong organizational skills with the ability to manage multiple priorities and work efficiently in a fast-paced environment.
• Excellent communication skills, both verbal and written, with a focus on building collaborative relationships.

Preferred:

• Experience in a leadership or supervisory role within a surgical scheduling department.
• Familiarity with electronic health records (EHR) and healthcare compliance regulations.

Technical Skills and Relevant Technologies

• Proficient in scheduling software and tools, with a strong ability to adapt to new technologies.
• Knowledge of data management and reporting tools to analyze scheduling metrics and performance.
• Experience with EHR systems and patient management software.

Soft Skills and Cultural Fit

• Strong attention to detail and accuracy in scheduling tasks.
• Ability to work independently and as part of a collaborative team.
• Proactive problem-solving skills, with the ability to remain calm under pressure.
• Commitment to providing exceptional patient care and service.

Benefits and Perks

Salary range: [$SALARY_RANGE]

Full-time offers include:

• Flexible work hours and a supportive remote work environment.
• Comprehensive health benefits including medical, dental, and vision coverage.
• Retirement savings plan with company match.
• Generous paid time off and parental leave policies.
• Professional development opportunities and continuing education support.

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse and inclusive workplace. We are an Equal Opportunity Employer and welcome applications from all qualified individuals regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

Location

This is a fully remote position.

We encourage applicants from diverse backgrounds and experiences to apply, even if you do not meet every qualification listed. Your unique perspectives can contribute to our dynamic team.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a motivated and detail-oriented Lead Surgery Scheduler to join our dynamic healthcare team. In this pivotal role, you will oversee and optimize the scheduling of surgical procedures, ensuring seamless coordination between surgeons, patients, and healthcare staff. Your leadership will be essential in enhancing operational efficiency and improving patient experience.

Responsibilities

• Lead the scheduling team, providing guidance, training, and support to ensure accurate and timely surgical scheduling
• Collaborate with surgeons and healthcare providers to assess and prioritize surgical needs
• Manage the surgical schedule, optimizing the use of available resources while minimizing delays and cancellations
• Utilize scheduling software to maintain up-to-date records and facilitate efficient communication across departments
• Monitor and analyze scheduling metrics to identify opportunities for process improvements
• Act as a liaison between surgical teams, administrative staff, and patients to ensure clear communication and satisfaction
• Develop and implement best practices for scheduling processes and maintain compliance with relevant regulations
• Participate in departmental meetings to discuss scheduling challenges and propose solutions

Required and Preferred Qualifications

Required:

• 5+ years of experience in surgical scheduling or healthcare administration
• Proven leadership skills with experience managing a team
• Strong knowledge of surgical procedures and associated requirements
• Excellent organizational and multitasking abilities
• Proficient in scheduling software and electronic health records (EHR) systems
• Exceptional communication skills, both verbal and written

Preferred:

• Bachelor's degree in healthcare administration or a related field
• Experience in a surgical or clinical environment
• Familiarity with healthcare regulations and compliance standards

Technical Skills and Relevant Technologies

• Proficiency in using electronic health record (EHR) systems and scheduling software
• Ability to analyze data and generate reports to enhance scheduling efficiency
• Knowledge of medical terminology and surgical workflows

Soft Skills and Cultural Fit

• Strong leadership and team-building skills
• Commitment to patient-centered care and service excellence
• Ability to thrive in a fast-paced, dynamic environment
• Proactive problem-solving skills and a detail-oriented mindset
• Empathy and strong interpersonal skills to build rapport with patients and staff

Benefits and Perks

We offer a competitive salary and comprehensive benefits package, including:

• Health, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and holidays
• Opportunities for professional development and continuing education

Equal Opportunity Statement

[$COMPANY_NAME] is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other status protected by applicable law.

Location

This is a remote position within [$COMPANY_LOCATION].

We encourage applicants from all backgrounds to apply, even if you do not meet every qualification listed. Your unique experiences and perspectives are valued.