5 Document Controller Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented and motivated Junior Document Controller to join our dynamic team at [$COMPANY_NAME]. In this role, you will be responsible for supporting the management of project documentation and ensuring compliance with our quality management systems. You will work closely with project teams to facilitate the flow of information, maintain document records, and contribute to process improvements.

Responsibilities

• Assist in the organization and maintenance of project documentation, including agreements, plans, specifications, and correspondence.
• Support the document control process by ensuring documents are correctly classified, stored, and retrieved in accordance with company standards.
• Coordinate the distribution of documents to relevant stakeholders and track revisions and approvals.
• Maintain an accurate document register and ensure all documentation is up-to-date and accessible to team members.
• Participate in audits of documentation processes and assist in the implementation of improvements.
• Collaborate with project teams to identify documentation needs and provide training on document management systems.

Required and Preferred Qualifications

Required:

• Associate degree or equivalent experience in a relevant field.
• Strong attention to detail and organizational skills.
• Excellent communication skills, both verbal and written.
• Ability to work effectively within a team and independently.

Preferred:

• Experience with document management systems or software.
• Familiarity with quality management processes.
• Basic understanding of project management principles.

Technical Skills and Relevant Technologies

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with document control software (e.g., SharePoint, Aconex) is a plus.
• Understanding of file management systems and best practices.

Soft Skills and Cultural Fit

• Strong problem-solving abilities and a proactive attitude.
• Ability to manage multiple tasks and prioritize effectively.
• Willingness to learn and adapt in a fast-paced environment.
• A collaborative mindset and a commitment to quality.

Benefits and Perks

We offer a competitive salary and a comprehensive benefits package, including:

• Health, dental, and vision insurance
• Retirement savings plan with company matching
• Paid time off and holidays
• Professional development opportunities

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse and inclusive workplace. We welcome applicants from all backgrounds and are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

Location

This role requires successful candidates to be based in-person at our office located in [$COMPANY_LOCATION].

We encourage applicants from diverse backgrounds and experiences to apply, even if you don't meet all the qualifications listed.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a meticulous Document Controller to join our dynamic team at [$COMPANY_NAME]. In this role, you will ensure the effective management and organization of critical project documentation, contributing to seamless operations and compliance within our organization.

Responsibilities

• Establish and maintain a comprehensive document control system, ensuring all project documentation is accurately filed and easily accessible.
• Coordinate the flow of documents between various stakeholders, including project teams, clients, and regulatory bodies.
• Review documentation for accuracy and completeness, implementing necessary revisions and updates.
• Facilitate the distribution of documents to the relevant teams and ensure proper version control.
• Monitor and track document statuses, ensuring timely delivery and adherence to project timelines.
• Conduct regular audits of documentation systems to identify areas for improvement and ensure compliance with industry standards.
• Provide training to team members on document control processes and best practices.

Required and Preferred Qualifications

Required:

• Proven experience as a Document Controller or similar role in a fast-paced environment.
• Strong attention to detail and exceptional organizational skills.
• Proficient in document management software and Microsoft Office Suite.
• Ability to handle multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills.

Preferred:

• Bachelor's degree in a relevant field.
• Experience in the construction or engineering industry.
• Familiarity with regulatory compliance and quality assurance processes.

Technical Skills and Relevant Technologies

• Proficiency in document management systems (DMS) such as SharePoint, Aconex, or similar platforms.
• Strong understanding of version control and document lifecycle management.
• Experience with project management software is a plus.

Soft Skills and Cultural Fit

• Strong interpersonal skills with the ability to work collaboratively across teams.
• Proactive problem solver, capable of identifying issues and implementing effective solutions.
• Commitment to maintaining confidentiality and integrity of sensitive information.
• A positive attitude with a strong work ethic and a desire to contribute to team success.

Benefits and Perks

At [$COMPANY_NAME], we offer a competitive compensation package that includes:

• Comprehensive health, dental, and vision insurance.
• Retirement savings plan with company matching.
• Paid time off and holidays.
• Professional development opportunities.
• A collaborative and inclusive work environment.

Location

This role requires successful candidates to be based in-person at our office located in [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a highly skilled Senior Document Controller to join our team. In this pivotal role, you will oversee the document management processes, ensuring that all documentation is accurately organized, controlled, and accessible throughout its lifecycle. Your expertise will be critical in maintaining compliance with industry standards and facilitating effective communication across teams.

Responsibilities

• Establish and implement document control procedures to maintain document integrity and compliance
• Coordinate the creation, distribution, and archiving of all project documentation including contracts, specifications, and reports
• Collaborate with project teams to ensure timely and efficient document flow and adherence to deadlines
• Conduct regular audits of document control processes, identifying areas for improvement and implementing corrective actions
• Train and mentor junior document control staff to enhance their skills and ensure adherence to best practices
• Utilize document management systems to manage and track document revisions, approvals, and access

Required and Preferred Qualifications

Required:

• 5+ years of experience in document control or a related field, with a proven track record of managing complex documentation
• Strong knowledge of document management best practices and compliance standards
• Proficiency in document control software and tools
• Excellent organizational skills with a keen attention to detail and accuracy

Preferred:

• Experience in the construction or engineering sectors
• Familiarity with project management software and collaborative tools
• Certification in document control or project management

Technical Skills and Relevant Technologies

• Expertise in document management systems such as Aconex, SharePoint, or similar
• Proficient in Microsoft Office Suite, particularly Excel and Word for documentation analysis and reporting
• Understanding of electronic document workflows and automated systems

Soft Skills and Cultural Fit

• Exceptional communication skills, both verbal and written, to liaise effectively with various stakeholders
• Strong problem-solving abilities, with a proactive approach to identifying and resolving issues
• Ability to work independently in a fully remote environment while maintaining a high level of productivity
• Commitment to fostering a collaborative team culture and sharing expertise

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Comprehensive health, dental, and vision insurance
• Flexible work hours and a supportive remote work environment
• Retirement savings plan with employer matching
• Professional development opportunities and training budgets

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity in its workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation or any other basis protected by applicable law. [$COMPANY_NAME] will also consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state and local law.

Location

This is a fully remote position.

Note: This position is subject to global data privacy regulations (GDPR and CCPA). By submitting your application, you agree to our data processing terms as outlined in our Global Data Privacy Notice for Job Candidates and Applicants.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a highly skilled Lead Document Controller to oversee and enhance our document management processes. In this pivotal role, you will be responsible for ensuring the integrity and accessibility of project documentation while championing best practices in document control across the organization.

Responsibilities

• Develop and implement document control strategies to streamline processes and ensure compliance with industry standards.
• Lead a team of document controllers, providing mentorship and guidance to ensure high standards of performance and accuracy.
• Manage the lifecycle of project documentation from creation to archiving, ensuring all records are maintained in accordance with regulatory requirements.
• Collaborate with project teams to establish document management protocols and ensure timely distribution of documents to relevant stakeholders.
• Conduct regular audits of documentation practices and implement improvements based on feedback and performance metrics.
• Serve as the primary point of contact for document control-related queries, providing expert guidance and support to internal teams.

Required and Preferred Qualifications

Required:

• 5+ years of experience in document control or related field, with a proven track record of managing complex documentation processes.
• Strong understanding of document management systems and software, with experience implementing solutions that enhance efficiency.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple projects simultaneously.
• Excellent communication skills, both written and verbal, to effectively liaise with stakeholders at all levels.

Preferred:

• Experience in the construction or engineering sectors, with familiarity with project management methodologies.
• Proficiency in document control software such as Aconex, Procore, or equivalent systems.
• Professional certification in document control or project management is a plus.

Technical Skills and Relevant Technologies

• Expertise in document management systems and electronic filing systems.
• Knowledge of industry standards and regulations related to document control.
• Proficiency in Microsoft Office Suite, particularly Excel and SharePoint.

Soft Skills and Cultural Fit

• Strong leadership abilities, with a passion for developing and empowering team members.
• Detail-oriented mindset with a proactive approach to problem-solving.
• Ability to thrive in a fast-paced environment and adapt to changing priorities.
• A collaborative spirit and a commitment to fostering an inclusive workplace culture.

Benefits and Perks

Salary: [$SALARY_RANGE]

Additional benefits may include:

• Flexible working arrangements with a hybrid approach.
• Health and wellness programs.
• Retirement savings plan with company match.
• Professional development opportunities and training programs.

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity in its workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation or any other basis protected by applicable law.

Location

A successful candidate will be expected to work from the office at least 3 days a week, with the flexibility to work remotely for the remainder.

We encourage applicants from diverse backgrounds and experiences to apply, even if you don’t meet all the qualifications listed.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a meticulous and strategic Document Control Manager to oversee and enhance our document management processes. In this role, you will be responsible for establishing best practices for document control, ensuring compliance with industry standards, and leading a team dedicated to maintaining the integrity and accessibility of critical documentation.

Responsibilities

• Develop and implement comprehensive document control policies and procedures that align with organizational goals and industry regulations.
• Manage the document life cycle from creation and revision to archival and disposal, ensuring accuracy and compliance throughout.
• Lead a team of document control specialists, providing training, support, and performance management to foster a culture of excellence.
• Collaborate with cross-functional teams to identify document management needs and enhance existing workflows through technology and process improvements.
• Conduct regular audits of document control processes to ensure compliance with regulatory standards and internal policies.
• Serve as the primary point of contact for document control inquiries, providing guidance and support to stakeholders.

Required and Preferred Qualifications

Required:

• 5+ years of experience in document control or records management, preferably in a regulated industry.
• Strong understanding of document management systems and compliance standards.
• Proven leadership experience, with the ability to motivate and guide a team towards continuous improvement.
• Exceptional attention to detail, with strong organizational and analytical skills.

Preferred:

• Experience with electronic document management systems (EDMS), particularly in a hybrid work environment.
• Certifications in document control or records management (e.g., ISO 9001, ARMA).
• Familiarity with regulatory requirements specific to your industry.

Technical Skills and Relevant Technologies

• Proficiency in document management software and systems, such as SharePoint or M-Files.
• Ability to utilize project management tools to track and optimize document workflows.
• Strong knowledge of data protection regulations and best practices.

Soft Skills and Cultural Fit

• Excellent communication skills, with the ability to clearly convey complex information to diverse audiences.
• Strong problem-solving abilities, with a proactive approach to identifying and addressing challenges.
• A collaborative mindset, capable of building strong relationships across departments.
• An adaptable and flexible attitude, thriving in a dynamic, hybrid work environment.

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Flexible work arrangements with a hybrid model.
• Health, dental, and vision insurance.
• Retirement plans with company matching contributions.
• Professional development opportunities.
• Generous paid time off and holiday leave.

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse and inclusive workplace. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, or any other characteristic protected by applicable law.

Location

This position requires a hybrid work arrangement, with a minimum of 3 days per week in the office located at [$COMPANY_LOCATION].