5 City Clerk Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented and proactive Deputy City Clerk to join our team. In this vital role, you will support the City Clerk in managing municipal operations, ensuring compliance with local regulations, and facilitating effective communication between city officials and the public. Your commitment to public service and administrative excellence will help drive the city's mission forward.

Responsibilities

• Assist in the preparation and maintenance of official city documents, including ordinances, resolutions, and meeting minutes.
• Coordinate and manage city council meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Oversee the processing of public records requests and ensure compliance with state and federal regulations.
• Support the City Clerk in managing election processes, including voter registration and ballot distribution.
• Serve as a liaison between city departments, elected officials, and the public to facilitate effective communication and information dissemination.
• Participate in the development and implementation of administrative policies and procedures to enhance operational efficiency.
• Provide training and guidance to staff on clerical duties and municipal procedures.

Required and Preferred Qualifications

Required:

• Associate degree in public administration, business administration, or a related field.
• 2+ years of experience in municipal government or a related administrative role.
• Strong understanding of local government operations and public records management.
• Proficiency in Microsoft Office Suite and familiarity with municipal software systems.

Preferred:

• Bachelor's degree in public administration or a related field.
• Experience with election processes and public engagement initiatives.
• Knowledge of applicable local, state, and federal laws regarding public records and elections.

Technical Skills and Relevant Technologies

• Proficient in document management and record-keeping software.
• Experience with online meeting platforms and collaboration tools.
• Ability to analyze data and generate reports for decision-making purposes.

Soft Skills and Cultural Fit

• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work collaboratively and build relationships with diverse stakeholders.
• Commitment to public service and a passion for community engagement.

Benefits and Perks

Salary range: [$SALARY_RANGE]

Benefits may include:

• Comprehensive health, dental, and vision insurance plans.
• Retirement savings plan with employer contribution.
• Flexible work schedule and remote work options.
• Professional development opportunities and training programs.

Equal Opportunity Statement

[$COMPANY_NAME] is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, or any other basis protected by applicable law.

Location

This is a remote position within [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented and proactive Assistant City Clerk to join our municipal administration team. In this fully remote role, you will support the City Clerk in managing essential public records, facilitating city council meetings, and ensuring compliance with local government regulations. This position is crucial for maintaining the transparency and efficiency of city operations.

Responsibilities

• Assist in the preparation and organization of city council meeting agendas and minutes, ensuring accurate documentation of proceedings
• Maintain and update public records, including ordinances, resolutions, and municipal research
• Respond to public inquiries and requests for information in accordance with applicable laws
• Support the election process by coordinating voter registration and ensuring compliance with election laws
• Collaborate with other city departments to facilitate effective communication and information flow
• Develop and implement administrative procedures to enhance office efficiency and service delivery

Required and Preferred Qualifications

Required:

• Associate's degree in Public Administration, Business Administration, or a related field
• 1+ years of experience in administrative support or a government-related role
• Strong knowledge of local government operations and public recordkeeping practices
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems

Preferred:

• Bachelor's degree in Public Administration or a related field
• Experience with municipal election processes
• Familiarity with open records laws and regulations

Technical Skills and Relevant Technologies

• Proficient in digital document management systems and electronic filing
• Experience using databases for record-keeping and report generation
• Familiarity with government software applications (e.g., GIS mapping tools, agenda management software)

Soft Skills and Cultural Fit

• Exceptional organizational and time management skills
• Strong verbal and written communication abilities
• Ability to work independently while demonstrating initiative and accountability
• Commitment to public service and community engagement
• Adaptability to changing priorities and a dynamic work environment

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Full-time offers include:

• Comprehensive health, dental, and vision insurance
• Retirement savings plan with employer contribution
• Generous paid time off (PTO) and holidays
• Professional development opportunities and training
• Flexible work arrangements and supportive remote work culture

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering an inclusive and diverse workplace. We are proud to be an Equal Opportunity Employer and welcome applicants from all backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation or any other basis protected by applicable law.

Location

This is a fully remote position.

Note: This position is subject to global data privacy regulations (GDPR and CCPA). By submitting your application, you agree to our data processing terms as outlined in our Global Data Privacy Notice for Job Candidates and Applicants.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a meticulous and highly organized City Clerk to ensure the efficient management of municipal records and to serve as a key liaison between the city government, residents, and various stakeholders. This role involves overseeing the preparation and maintenance of official documents, facilitating public access to records, and ensuring compliance with local, state, and federal regulations.

Responsibilities

• Manage the city’s official records, including ordinances, resolutions, and minutes of council meetings, ensuring accuracy and compliance with legal standards.
• Facilitate public access to records by maintaining an organized filing system and responding to public inquiries in a timely manner.
• Coordinate city elections, including the preparation of ballots, voter registration, and reporting election results.
• Assist in drafting and revising municipal codes and policies, ensuring alignment with legislative changes.
• Provide administrative support to city council members and other municipal departments as needed.
• Develop and implement efficient processes for document management, retention, and disposal.

Required and Preferred Qualifications

Required:

• Bachelor's degree in Public Administration, Business Administration, or a related field.
• 3+ years of experience in a clerical or administrative role, preferably within a government setting.
• Strong knowledge of municipal governance and public record management.
• Excellent organizational skills with a keen attention to detail.
• Proficient in Microsoft Office Suite and record management software.

Preferred:

• Certification as a Municipal Clerk or similar credential.
• Experience with electronic document management systems.
• Familiarity with local, state, and federal public records laws.

Technical Skills and Relevant Technologies

• Proficient in utilizing record management software and tools, including document scanning and archiving systems.
• Experience with data entry and database management.
• Ability to leverage technology for efficient communication and record-keeping.

Soft Skills and Cultural Fit

• Exceptional verbal and written communication skills, with the ability to convey complex information clearly and concisely.
• Strong interpersonal skills to build relationships with city officials, residents, and community groups.
• Ability to work independently and collaboratively in a remote environment.
• Commitment to public service and enhancing community engagement.

Benefits and Perks

Salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance.
• Retirement plans with employer contributions.
• Flexible work arrangements and remote work opportunities.
• Professional development and training opportunities.
• Paid time off and holidays.

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse and inclusive workplace. We welcome all qualified applicants regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, or any other characteristic protected by applicable law.

Location

This is a remote position within [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a highly organized and detail-oriented Senior City Clerk to oversee municipal record-keeping, facilitate communication between the public and city officials, and ensure compliance with legal and regulatory requirements. This role is crucial in enhancing the efficiency of city operations and maintaining transparency within the local government.

Responsibilities

• Manage and supervise the overall operations of the City Clerk's office, including record-keeping, document management, and correspondence
• Ensure compliance with municipal codes, state laws, and federal regulations regarding public records and information
• Act as the primary point of contact for the public, responding to inquiries and providing information regarding city services and operations
• Prepare and maintain official city documents, including ordinances, resolutions, meeting minutes, and election materials
• Coordinate city elections, including candidate filing, ballot preparation, and voter outreach
• Develop and implement policies and procedures to improve office efficiency and enhance public access to information
• Train and mentor junior clerks and administrative staff, fostering a collaborative and supportive work environment

Required and Preferred Qualifications

Required:

• 5+ years of experience in municipal government or a related field, with at least 2 years in a supervisory role
• Strong knowledge of municipal laws, regulations, and procedures
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills

Preferred:

• Bachelor's degree in Public Administration, Business Administration, or a related field
• Experience with city budgeting and financial management
• Familiarity with electronic document management systems and public records software

Technical Skills and Relevant Technologies

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with database management and public records software
• Knowledge of project management tools and techniques

Soft Skills and Cultural Fit

• Strong leadership skills with the ability to motivate and guide a team
• High attention to detail and accuracy in document management
• Commitment to public service and community engagement
• Ability to handle sensitive information with discretion and integrity

Benefits and Perks

Salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance
• Retirement plans with employer contributions
• Paid time off and holidays
• Professional development and training opportunities

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sexual orientation, or any other basis protected by applicable law.

Location

This role requires successful candidates to be based in [$COMPANY_LOCATION].

We encourage applicants from diverse backgrounds to apply, even if they do not meet all qualifications. Your unique experiences can bring valuable perspectives to our team.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a dynamic Chief City Clerk to lead our administrative operations and ensure the efficient management of city records, elections, and municipal compliance. This role is pivotal in fostering transparency and community engagement while overseeing critical functions that support the governance of our city.

Responsibilities

• Oversee the management and maintenance of all official city records, ensuring compliance with state and federal regulations.
• Coordinate and supervise the election process, including voter registration, ballot preparation, and the certification of election results.
• Serve as the primary liaison between the city council, public officials, and the community, promoting open communication and engagement.
• Develop and implement policies and procedures that enhance operational efficiency and transparency within the Clerk’s office.
• Manage a team of clerical staff, providing guidance and mentorship to foster professional growth and development.
• Prepare and present reports to the city council and various stakeholders regarding operational performance and strategic initiatives.

Required and Preferred Qualifications

Required:

• Minimum of 5 years of progressive experience in municipal administration or a related field, with at least 2 years in a supervisory role.
• Strong understanding of municipal governance, public records laws, and election processes.
• Proven track record of successfully managing complex projects and leading teams.

Preferred:

• Master's degree in Public Administration, Political Science, or a related field.
• Certification as a Municipal Clerk or similar professional accreditation.

Technical Skills and Relevant Technologies

• Proficient in document management systems, electronic filing, and data management software.
• Advanced skills in Microsoft Office Suite and experience with municipal management software.
• Familiarity with public engagement platforms and tools for enhancing citizen participation.

Soft Skills and Cultural Fit

• Exceptional verbal and written communication skills, with the ability to engage effectively with diverse stakeholders.
• Strong analytical and problem-solving abilities to navigate complex regulatory environments.
• Demonstrated commitment to public service and community engagement.
• Ability to thrive in a dynamic, fast-paced environment while maintaining a focus on organizational goals.

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Comprehensive health insurance plans.
• Retirement savings plan with employer matching.
• Generous paid time off and holiday schedule.
• Professional development opportunities and training.

Location

This role requires successful candidates to be based in [$COMPANY_LOCATION] and work from the office at least 3 days a week.