Company Overview
[$COMPANY_OVERVIEW]
Role Overview
[$COMPANY_NAME] is hiring a Junior Accounts Receivable Clerk to join the Finance / Accounts Receivable team. This is an entry-level accounting position focused on accurate invoice processing, cash application, receivables reconciliation, and customer billing support. The successful candidate will learn end-to-end AR operations, support month-end close activities, and develop proficiency with accounting systems, ERP integrations, and internal control processes while working in a collaborative finance environment.
Responsibilities
- Process and post customer invoices, credit memos, and adjustments in the ERP system according to documented procedures
- Apply incoming cash receipts to customer accounts and open invoices daily; investigate and resolve unapplied cash
- Perform daily and weekly account reconciliations for assigned AR sub-ledgers and balance sheet accounts
- Generate and send customer statements, aging reports, and billing-related communications
- Execute collections activities for low- to mid-risk accounts via email and phone using professional, documented scripts; escalate aged or disputed accounts to senior AR or credit management
- Research and resolve billing disputes in partnership with Sales, Customer Success, and Operations; document root causes and corrective actions
- Support month-end close: prepare AR schedules, aging analysis, and journal entry support documentation
- Maintain accurate customer master data: billing addresses, tax IDs, payment terms and methods
- Follow internal controls and SOX-compliant processes for revenue recognition, invoice adjustments, and cash handling
- Participate in process improvement initiatives to automate repetitive AR tasks and improve DSO using tools such as Excel macros, RPA, or AR automation platforms
Required and Preferred Qualifications
Required:
- High school diploma or equivalent; Associate degree in Accounting, Finance or related field preferred
- 0–2 years of experience in accounting, bookkeeping, customer billing, or AR operations
- Proficiency with Microsoft Excel (VLOOKUP, pivot tables, basic formulas) and comfort learning ERP systems
- Strong attention to detail, numerical accuracy, and ability to follow documented processes
- Clear written and verbal communication skills for customer correspondence and cross-functional collaboration
Preferred:
- Experience with ERP or accounting systems such as NetSuite, Oracle, SAP, QuickBooks, Microsoft Dynamics, or similar
- Familiarity with accounts receivable KPIs (DSO, aging buckets) and basic accounting principles (GAAP)
- Experience using collections or billing platforms (e.g., AvidXchange, Bill.com) and basic exposure to payments rails (ACH, wire, credit card)
- Completion of coursework or certifications such as AAPC, Bookkeeping Certificate, or introductory accounting MOOCs
Technical Skills and Relevant Technologies
- Hands-on experience or training in ERPs: NetSuite, Oracle, SAP, QuickBooks, or Microsoft Dynamics
- Advanced Excel skills: pivot tables, conditional formatting, text functions, and basic macros
- Familiarity with electronic payment processing, lockbox procedures, and bank reconciliation workflows
- Comfort using ticketing or CRM systems for tracking customer disputes (e.g., Zendesk, Salesforce Cases)
- Exposure to AR automation tools, RPA bots, or scripting for data cleansing is a plus
Soft Skills and Cultural Fit
- Analytical mindset with the ability to investigate discrepancies and document resolutions
- Strong organizational skills and time management to prioritize daily posting, reconciliation, and collections tasks
- Customer-focused attitude with professional phone and email etiquette for billing inquiries
- Willingness to learn, receive feedback, and develop toward Senior AR or Staff Accountant responsibilities
- Collaborative approach: able to partner with Sales, Customer Success, Treasury, and Internal Audit
- High integrity and commitment to compliant record-keeping and safeguarding financial data
Benefits and Perks
Salary: [$SALARY_RANGE]
- Comprehensive medical, dental, and vision insurance
- Paid time off, paid holidays, and parental leave
- 401(k) plan with employer match
- Professional development stipend and access to accounting training resources
- Flexible spending account (FSA) and commuter benefits
- Opportunities for promotion into AR Specialist, Credit Analyst, or Staff Accountant roles
Equal Opportunity Statement
[$COMPANY_NAME] is an equal opportunity employer. All qualified applicants will receive consideration regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable law. We encourage applicants from diverse backgrounds and are committed to building an inclusive culture.
Location
This role is hybrid: a successful candidate will be expected to work from the office at least 3 days per week in [$COMPANY_LOCATION] with flexibility for focused remote work on other days. Local candidates near [$COMPANY_LOCATION] are preferred.
How to Apply
Please submit your resume and a brief cover letter outlining relevant AR or accounting experience and why you are interested in this role. Only candidates who submit the requested materials will be considered.