6 Accounts Receivable Clerk Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

[$COMPANY_NAME] is hiring a Junior Accounts Receivable Clerk to join the Finance / Accounts Receivable team. This is an entry-level accounting position focused on accurate invoice processing, cash application, receivables reconciliation, and customer billing support. The successful candidate will learn end-to-end AR operations, support month-end close activities, and develop proficiency with accounting systems, ERP integrations, and internal control processes while working in a collaborative finance environment.

Responsibilities

• Process and post customer invoices, credit memos, and adjustments in the ERP system according to documented procedures
• Apply incoming cash receipts to customer accounts and open invoices daily; investigate and resolve unapplied cash
• Perform daily and weekly account reconciliations for assigned AR sub-ledgers and balance sheet accounts
• Generate and send customer statements, aging reports, and billing-related communications
• Execute collections activities for low- to mid-risk accounts via email and phone using professional, documented scripts; escalate aged or disputed accounts to senior AR or credit management
• Research and resolve billing disputes in partnership with Sales, Customer Success, and Operations; document root causes and corrective actions
• Support month-end close: prepare AR schedules, aging analysis, and journal entry support documentation
• Maintain accurate customer master data: billing addresses, tax IDs, payment terms and methods
• Follow internal controls and SOX-compliant processes for revenue recognition, invoice adjustments, and cash handling
• Participate in process improvement initiatives to automate repetitive AR tasks and improve DSO using tools such as Excel macros, RPA, or AR automation platforms

Required and Preferred Qualifications

Required:

• High school diploma or equivalent; Associate degree in Accounting, Finance or related field preferred
• 0–2 years of experience in accounting, bookkeeping, customer billing, or AR operations
• Proficiency with Microsoft Excel (VLOOKUP, pivot tables, basic formulas) and comfort learning ERP systems
• Strong attention to detail, numerical accuracy, and ability to follow documented processes
• Clear written and verbal communication skills for customer correspondence and cross-functional collaboration

Preferred:

• Experience with ERP or accounting systems such as NetSuite, Oracle, SAP, QuickBooks, Microsoft Dynamics, or similar
• Familiarity with accounts receivable KPIs (DSO, aging buckets) and basic accounting principles (GAAP)
• Experience using collections or billing platforms (e.g., AvidXchange, Bill.com) and basic exposure to payments rails (ACH, wire, credit card)
• Completion of coursework or certifications such as AAPC, Bookkeeping Certificate, or introductory accounting MOOCs

Technical Skills and Relevant Technologies

• Hands-on experience or training in ERPs: NetSuite, Oracle, SAP, QuickBooks, or Microsoft Dynamics
• Advanced Excel skills: pivot tables, conditional formatting, text functions, and basic macros
• Familiarity with electronic payment processing, lockbox procedures, and bank reconciliation workflows
• Comfort using ticketing or CRM systems for tracking customer disputes (e.g., Zendesk, Salesforce Cases)
• Exposure to AR automation tools, RPA bots, or scripting for data cleansing is a plus

Soft Skills and Cultural Fit

• Analytical mindset with the ability to investigate discrepancies and document resolutions
• Strong organizational skills and time management to prioritize daily posting, reconciliation, and collections tasks
• Customer-focused attitude with professional phone and email etiquette for billing inquiries
• Willingness to learn, receive feedback, and develop toward Senior AR or Staff Accountant responsibilities
• Collaborative approach: able to partner with Sales, Customer Success, Treasury, and Internal Audit
• High integrity and commitment to compliant record-keeping and safeguarding financial data

Benefits and Perks

Salary: [$SALARY_RANGE]

• Comprehensive medical, dental, and vision insurance
• Paid time off, paid holidays, and parental leave
• 401(k) plan with employer match
• Professional development stipend and access to accounting training resources
• Flexible spending account (FSA) and commuter benefits
• Opportunities for promotion into AR Specialist, Credit Analyst, or Staff Accountant roles

Equal Opportunity Statement

[$COMPANY_NAME] is an equal opportunity employer. All qualified applicants will receive consideration regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable law. We encourage applicants from diverse backgrounds and are committed to building an inclusive culture.

Location

This role is hybrid: a successful candidate will be expected to work from the office at least 3 days per week in [$COMPANY_LOCATION] with flexibility for focused remote work on other days. Local candidates near [$COMPANY_LOCATION] are preferred.

How to Apply

Please submit your resume and a brief cover letter outlining relevant AR or accounting experience and why you are interested in this role. Only candidates who submit the requested materials will be considered.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

[$COMPANY_NAME] is hiring an Accounts Receivable Clerk to execute day-to-day receivables operations, ensure accurate cash application, and support month-end close activities. This is an entry-level / early-career accounting role focused on operational excellence, process adherence, and continuous improvement. You will work within the finance team to manage invoice lifecycles, reconcile customer accounts, reduce DSO, and provide timely reporting to internal stakeholders.

Responsibilities

• Process customer invoices, credit memos, and adjustments following approved billing policies and revenue recognition rules
• Apply incoming payments (lockbox, ACH, wire, credit card) accurately in the ERP (e.g., NetSuite, Oracle, Dynamics GP) and resolve unapplied cash
• Monitor accounts receivable aging; prepare and execute collection outreach per SOPs and escalation matrix
• Investigate and resolve customer disputes and short pays by coordinating with Billing, Sales, and Support teams
• Perform daily cash reconciliations and prepare variance reports for Treasury/AR lead
• Support month-end close activities: reconcile AR subledger to GL, prepare journal entries, and provide documentation for SOX/controls
• Maintain and update customer master data, payment terms, and credit limits; support credit hold releases per policy
• Contribute to process improvement initiatives: automate manual tasks, improve aging accuracy, and reduce DSO
• Generate standard AR reports and ad-hoc analyses for finance partners and management

Required and Preferred Qualifications

Required:

• 1+ years of accounts receivable, billing, cash application, or general accounting experience in a corporate finance or shared-services environment
• Proficiency with Excel (VLOOKUP, SUMIFS, pivot tables) and experience entering transactions into ERPs
• Strong attention to detail, accuracy in numeric work, and ability to follow documented procedures
• Excellent written and verbal communication skills for customer-facing collection outreach
• High school diploma or equivalent; Associate's degree in Accounting, Finance or related field preferred

Preferred:

• Experience with NetSuite, Oracle NetSuite ERP, Microsoft Dynamics, SAP Business One, or similar ERPs
• Familiarity with payment processing (ACH, wire, lockbox, merchant services) and bank reconciliation
• Understanding of basic accounting principles, AR subledger to GL reconciliation, and SOX/compliance controls
• Certifications such as A/R Specialist, Certified Bookkeeper, or coursework toward CPA preferred

Technical Skills and Relevant Technologies

• ERP systems: NetSuite, Oracle, SAP, Microsoft Dynamics (experience with any is beneficial)
• Payment platforms: experience posting ACH, wire, lockbox, and merchant/credit card transactions
• Reporting & analysis: advanced Excel (pivot tables, formulas), Google Sheets; familiarity with SQL or Power Query is a plus
• Collections tooling: experience with collections platforms or AR modules that integrate with CRM systems (e.g., Salesforce CPQ) is helpful
• Document management: electronic remittance and PDF invoice handling, OCR familiarity advantageous

Soft Skills and Cultural Fit

• Highly organized with strong time management and the ability to prioritize high-volume transactional work
• Professional, empathetic communicator adept at de-escalating disputes and negotiating payment plans
• Process-oriented mindset with a disposition for documenting procedures and improving controls
• Collaborative: proven ability to work cross-functionally with Billing, Sales Operations, Customer Support, and Treasury
• Continuous learner: openness to adopting automation tools, RPA, and updated AR best practices

Benefits and Perks

Salary range: [$SALARY_RANGE]

• Competitive health, dental, and vision benefits
• 401(k) or local retirement plan with employer match
• Paid time off, paid holidays, and parental leave
• Learning and development stipend and access to accounting training resources
• Hybrid/remote work support, stipend for home office equipment where applicable
• Employee assistance program and wellness resources

Equal Opportunity Statement

[$COMPANY_NAME] is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable law.

Location

This is a remote position within [$COMPANY_LOCATION]. Candidates must be authorized to work and based in [$COMPANY_LOCATION] to comply with payroll, tax, and local employment regulations. Onboarding may require periodic in-person meetings at a regional office.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

[$COMPANY_NAME] is hiring a Senior Accounts Receivable Clerk to lead day-to-day AR operations, optimize receivables processes, and serve as the subject-matter expert for AR workflows across finance and commercial teams. In this senior individual contributor role you will design and implement process improvements, own complex reconciliations, and liaise with internal stakeholders and external customers to accelerate cash collection and reduce DSO. This role requires hands-on expertise with ERP systems, advanced Excel and SQL-based reporting, and a demonstrated ability to influence cross-functional stakeholders.

Responsibilities

• Own end-to-end accounts receivable operations: invoice issuance, cash application, unapplied cash resolution, aging management, adjustments, and credit memos for assigned books of business
• Lead monthly and quarter-end AR close activities including reconciliations, journal entries, and variance explanations with accuracy and audit-ready documentation
• Design and implement process improvements to reduce days sales outstanding (DSO), write-offs, and unapplied cash through automation, standard operating procedures (SOPs), and cross-team coordination
• Manage complex cash applications including lockbox processing, electronic payments (ACH, wire), credit card reconciliation, and integration exceptions from payment gateways
• Execute account-level investigations: resolve billing disputes, perform root-cause analysis on aged balances, and coordinate remediation with Billing, Sales, Customer Success, and Treasury
• Maintain and enhance AR reporting: build and distribute KPI dashboards (aging, DSO, dispute trends, unapplied cash) using Excel, Power BI, or similar tools; provide actionable insights to finance leadership
• Supervise and mentor junior AR staff: review work, provide training on systems and controls, and establish performance metrics
• Manage credit holds, payment terms, and collections escalations in coordination with Credit & Collections and commercial teams
• Partner with ERP/IT to scope and test system changes, data mappings, and automated posting logic; author clear user stories and acceptance criteria
• Ensure compliance with internal controls, SOX requirements, and external audit requests; prepare supporting schedules and respond to auditor inquiries

Required and Preferred Qualifications

Required:

• 5+ years of progressive AR or general ledger accounting experience in a high-volume corporate environment
• Proven mastery of AR processes including cash application, reconciliations, dispute management, and month-end close
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, Power Query) and experience producing management reports
• Hands-on experience with ERP systems (NetSuite, SAP, Oracle EBS, or similar) and familiarity with AR subledger accounting
• Experience writing and executing SQL queries or working with data extracts to validate and reconcile AR balances
• Strong analytical skills, attention to detail, and ability to manage competing priorities under tight deadlines
• Excellent written and verbal communication skills for interacting with internal and external stakeholders

Preferred:

• Experience with collections tooling and payment platforms (Lockbox, Bill.com, Stripe, Adyen)
• Exposure to automation technologies (RPA, Python scripting, or workflow tools) to reduce manual effort
• Prior experience supporting SOX controls, external audits, or compliance programs
• Formal accounting qualification (CPA, CMA) or finance-related degree
• Experience building dashboards in Power BI, Tableau, or Looker

Technical Skills and Relevant Technologies

• ERP: NetSuite, SAP, Oracle EBS, Microsoft Dynamics or comparable systems
• Reporting & Analytics: Advanced Excel, Power Query, Power BI, Tableau
• Data: SQL (MySQL, Postgres, SQL Server) for ad-hoc reconciliations and data validation
• Payments & Collections: Lockbox, ACH, wire processing, card reconciliations, payment gateways
• Automation/Integration: RPA tools (UiPath, Automation Anywhere), scripting (Python) and APIs for payment/ERP integration
• Controls & Compliance: SOX controls, internal audit documentation, segregation of duties best practices

Soft Skills and Cultural Fit

• Demonstrated leadership in an individual contributor capacity: develops SOPs, leads process change, mentors teammates
• Structured problem-solving: uses root-cause analysis and metrics to drive corrective action
• Stakeholder influence: builds relationships with Sales, Customer Success, Treasury, and IT to resolve escalations
• Customer-facing professionalism: negotiates payment terms and resolves disputes while protecting revenue and customer relationships
• Continuous improvement mindset: proactively identifies automation opportunities and documents repeatable processes
• High ownership and accountability: delivers accurate month-end deliverables and responds rapidly to audit or executive inquiries

Benefits and Perks

Salary range: [$SALARY_RANGE]

• Comprehensive medical, dental, and vision plans
• 401(k) or local retirement plan with employer match
• Generous paid time off, paid holidays, and parental leave
• Professional development stipend and support for certifications (CPA, etc.)
• Hybrid work flexibility and a collaborative office environment
• Wellness programs, commuter benefits, and employee assistance program
• Equity or bonus programs where applicable

Equal Opportunity Statement

[$COMPANY_NAME] is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable law.

Location

This role is hybrid: a successful candidate will be expected to work from the office in [$COMPANY_LOCATION] at least three days per week and may work remotely for the remainder of the schedule. Occasional travel to other sites or for stakeholder meetings may be required.

How to Apply

Please submit your resume and a brief cover letter describing your AR transformation experience and proficiency with ERPs to our careers portal. Candidates must be authorized to work in the country where [$COMPANY_LOCATION] is located. Applications that clearly demonstrate relevant AR systems experience and process improvements will receive priority consideration.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented Accounts Receivable Specialist to join the finance team at [$COMPANY_NAME]. In this hybrid role, you will play a critical part in managing the accounts receivable process, ensuring accurate billing, collections, and reconciliation of accounts while maintaining strong relationships with clients.

Responsibilities

• Manage the end-to-end accounts receivable process, including invoicing, payment collections, and account reconciliations.
• Review and process customer invoices, ensuring compliance with company policies and accuracy of billing information.
• Monitor accounts receivable aging reports to identify overdue accounts and initiate collection efforts.
• Collaborate with sales and other departments to resolve billing discrepancies and ensure timely payment.
• Prepare and analyze accounts receivable reports to provide insights into cash flow and collection trends.
• Assist in the development and implementation of efficient accounts receivable processes to enhance operational efficiency.

Required and Preferred Qualifications

Required:

• Bachelor's degree in Finance, Accounting, or a related field.
• 2+ years of experience in accounts receivable or a similar finance role.
• Proficient in using accounting software and Microsoft Excel, including pivot tables and VLOOKUP functions.
• Strong analytical skills with attention to detail and accuracy.

Preferred:

• Experience with ERP systems such as SAP, Oracle, or similar platforms.
• Knowledge of accounting principles and regulations.
• Previous experience in a hybrid work environment.

Technical Skills and Relevant Technologies

• Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Office Suite.
• Experience with financial reporting tools and data analysis.
• Familiarity with digital payment processing systems.

Soft Skills and Cultural Fit

• Exceptional communication skills, both written and verbal, with an emphasis on relationship management.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Proactive problem solver with a focus on continuous improvement.
• Ability to work collaboratively within a team and contribute to a positive work environment.

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance.
• 401(k) plan with company match.
• Flexible work hours and hybrid work arrangements.
• Professional development opportunities and training programs.

Equal Opportunity Statement

[$COMPANY_NAME] is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or any other basis protected by applicable law.

Location

This is a hybrid position, with the expectation to work from the office at least 3 days a week at [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for an experienced Accounts Receivable Supervisor to lead our dynamic team in managing the company's financial transactions and ensuring timely collection of outstanding payments. This role is crucial in developing and implementing effective processes that enhance cash flow, minimize credit risk, and promote operational efficiency within our organization.

Responsibilities

• Oversee daily operations of the accounts receivable department, ensuring accurate and timely processing of invoices and collections.
• Develop and implement strategies for improving collection processes and reducing outstanding receivables.
• Conduct regular audits of accounts to identify discrepancies and implement corrective measures.
• Lead, mentor, and train a team of accounts receivable specialists to enhance their skills and performance.
• Collaborate with cross-functional teams, including sales and customer service, to resolve customer inquiries and disputes efficiently.
• Maintain accurate records of accounts receivable transactions and prepare regular reports for management review.
• Stay updated on industry trends and best practices to continually improve the accounts receivable function.

Required and Preferred Qualifications

Required:

• 5+ years of experience in accounts receivable or related financial roles, with at least 2 years in a supervisory capacity.
• Strong understanding of accounting principles and financial regulations.
• Proven track record in managing collections and improving cash flow.
• Excellent analytical skills with the ability to interpret financial data and make strategic decisions.
• Proficient in accounting software and Microsoft Excel.

Preferred:

• Bachelor's degree in Finance, Accounting, or a related field.
• Experience with ERP systems (e.g., SAP, Oracle).
• Familiarity with credit risk assessments and financial analysis.

Technical Skills and Relevant Technologies

• Deep expertise in accounts receivable processes and best practices.
• Proficiency in accounting software and platforms (e.g., QuickBooks, NetSuite).
• Experience with data analysis tools and reporting software.

Soft Skills and Cultural Fit

• Exceptional leadership and team management skills.
• Strong communication and interpersonal abilities to build relationships with internal and external stakeholders.
• Detail-oriented with a focus on accuracy and efficiency.
• Ability to work independently and proactively in a remote work environment.
• A positive and adaptable mindset, with a commitment to driving continuous improvement.

Benefits and Perks

Salary range: [$SALARY_RANGE]

Full-time employees enjoy a comprehensive benefits package that may include:

• Health, dental, and vision insurance
• 401(k) retirement plan with company matching
• Paid time off and holidays
• Remote work flexibility
• Professional development opportunities

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity and inclusion in the workplace. We encourage and welcome applicants from all backgrounds and experiences. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.

Location

This is a fully remote position.

We encourage all qualified candidates to apply, even if you do not meet all the preferred qualifications. Your unique experiences and perspectives may be just what we are looking for!

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for an experienced Accounts Receivable Manager to lead our accounts receivable team at [$COMPANY_NAME]. In this role, you will be responsible for managing the entire accounts receivable process, ensuring timely and accurate financial transactions, and fostering a high-performance culture that emphasizes compliance and operational excellence.

Responsibilities

• Oversee the daily operations of the accounts receivable department, ensuring efficient processing of invoices and collections.
• Develop and implement policies and procedures to enhance the efficiency of accounts receivable functions.
• Lead a team of accounts receivable professionals, providing guidance, training, and performance management to achieve departmental goals.
• Collaborate with cross-functional teams, including Sales and Finance, to resolve discrepancies and improve cash flow.
• Prepare and present financial reports on accounts receivable performance, aging analysis, and cash collections to senior management.
• Monitor accounts for overdue payments and proactively manage collection efforts to minimize bad debt.
• Ensure compliance with regulatory and internal control requirements, including SOX.

Required and Preferred Qualifications

Required:

• Bachelor's degree in Accounting, Finance, or related field.
• 5+ years of experience in accounts receivable management or related finance roles.
• Strong understanding of accounting principles and accounts receivable processes.
• Proven track record of managing teams and driving process improvements.
• Excellent analytical and problem-solving skills, with a strong attention to detail.

Preferred:

• Experience with accounts receivable software and ERP systems (e.g., SAP, Oracle, or similar).
• CPA or CMA certification is a plus.
• Experience in a fast-paced environment, preferably within a mid-sized organization.

Technical Skills and Relevant Technologies

• Proficient in Microsoft Excel and financial modeling.
• Familiarity with accounts receivable automation tools and techniques.
• Experience with data analysis and reporting software.

Soft Skills and Cultural Fit

• Strong leadership and team management skills.
• Ability to communicate effectively with internal and external stakeholders.
• Proactive mindset with a focus on continuous improvement.
• Ability to work collaboratively in a team-oriented environment.
• Strong organizational skills with the ability to manage multiple priorities.

Benefits and Perks

We offer a competitive salary and a comprehensive benefits package that includes:

• Health, dental, and vision insurance.
• 401(k) plan with company match.
• Paid time off and company holidays.
• Professional development opportunities.

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse and inclusive workplace. We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected class.

Location

This role requires successful candidates to be based in-person at our office located in [$COMPANY_LOCATION].

We encourage applicants from diverse backgrounds and experiences to apply, even if they do not meet all the qualifications listed.