Student Programs Administrator

Wolfram, creator of Mathematica, Wolfram|Alpha and Wolfram Language, is looking for a highly organized, student-centered Student Programs Administrator to join our Pre-college Educational Programs team. If you care deeply about student experiences and want to grow both technically and strategically, we’d love to hear from you.

The Pre-College Education Programs team designs transformative STEM programs for curious and gifted learners, with a focus on meaningful mentorship and real-world projects. Our initiatives range from national summer programs and student ambassador opportunities to hackathon sponsorships, coding clubs and facilitating long-term student research.

A clear employment verification and background check will be required for this role.

Responsibilities

• Leading the admissions process for our middle- and high-school summer programs, including outreach, reviewing applications, conducting interviews and facilitating financial aid applications
• Communicating professionally with students, families and educators before, during and after Wolfram programs
• Coordinating program logistics, including transportation, field trips and student paperwork
• Attending our Boston-based High School Summer Research Program and Wolfram Summer School in person (3–4 weeks total), providing onsite administrative support such as note-taking, supply runs and liaising with university staff
• Ensuring timely completion and accuracy of student records and required forms for Wolfram programs
• Triaging and responding to sponsorship requests from university hackathons and STEM organizations
• Building and maintaining strong relationships with event organizers and outreach partners for hackathons and sponsorships
• Organizing licenses and sponsorship materials for attendees for hackathons and sponsorships
• Creating detailed and meaningful impact reports for sponsorships
• Conducting admissions interviews and supporting onboarding for the Student Ambassador Program
• Tracking student ambassador activities and matching them to relevant hackathons and events
• Managing communication and engagement on Discord and other platforms for the Student Ambassador Program
• Recruiting students to join our weekly in-person coding club in Massachusetts
• Recruiting students to join our weekly online coding clubs
• Maintaining communication with families about schedules and logistics for all coding clubs
• Helping the team stay organized across tasks by creating and maintaining tickets and internal wikis

Qualifications

• Excellent organizational skills and attention to detail
• Experience working with students, families or educational programs
• Strong communication skills
• Familiarity with STEM subjects
• Comfort using a wide range of digital tools
• Familiarity with or willingness to learn Wolfram Language and technologies
• Willing to attend the summer programs in person for 3–4 weeks in June/July
• A valid driver’s license
• 30lbs lifting requirement, mostly for lifting and moving boxes around
• Ability to climb stairs/hills, sit for extended periods, etc.

Preferred qualifications

• Bachelor's degree in a STEM, education, management or related field
• Experience with or interest in project or product management
• Familiarity with out-of-school STEM education (e.g. enrichment programs, hackathons, summer programs, etc.)
• Experience working with gifted STEM students

Location: Champaign, Illinois, or remote
Job type: Full time (40 hours per week)/Permanent
Reporting to: Manager, Pre-college Educational Programs
Salary (for eligible candidates residing in the United States): For candidates based in the United States, the salary for this position is expected to be between $45,000 and $55,000 per year.
Benefits (for eligible candidates residing in the United States): Medical, vision and dental insurance with partial employer contributions; a life insurance policy; an employee assistance program; a generous PTO policy based on years of service; 12 paid holidays per calendar year; a 401(k) plan with employer matching; short-term disability; long-term disability; tuition reimbursement/professional development assistance; etc.

All hiring is contingent on eligibility to work in the United States. We are unable to sponsor or transfer visas for applicants.

Wolfram is an equal opportunity employer and values diversity at its company. Women, people of color, members of the LGBTQ community, individuals with disabilities and veterans are strongly encouraged to apply.

Wolfram is dedicated to building diverse teams and an inclusive company culture. For this reason, we are asking candidates based in the United States to voluntarily self-identify through a few demographic questions. You will be prompted to answer these questions on the next page after submitting your application. Our purpose in collecting this information is to help us assess our outreach efforts and diversity representation goals. Your responses will not be linked to your application, and neither recruiters nor hiring managers can see this information at an individual level. Your responses will not play any role in our hiring decision. Your decision to participate or not participate in this survey will have no impact on your candidacy at Wolfram.