WFH/Remote - Administrative Assistant - Blaine Gary

About Us:

Here at Blaine Gary CPA PLLC, we value our team members, working with them to create a friendly and welcoming environment and we are all about that work/life balance!

Our visions to serve small business owners, with the support that encourages them to want an ongoing relationship with us and to deliver consistent, timely, and useful services/products.

Our firm was established in 2006 by Blaine Gary. Most of our clients refer to him as "The CPA with Personality." He has a BBA in Accounting from Marshall University and is also a licensed Texas CPA.

Please watch this short message from Blaine Gary here - 

Why Join Us:

• Starting salary of PHP 50,000 pesos per month
• Permanent work from home set-up
• Working hours are from 7:30 AM to 3:30 PM US Central Standard Time (Once fully trained your hours will shift to 4 hours CST and 4 hours to PH time)
• 5 paid public holidays (you may choose US or PH); any additional holidays taken will be unpaid unless you make up the missed time
• In-depth training with career growth opportunities
• New equipment provided
• 10 days annual leave

Position Summary:

The Administrative Assistant will play a crucial role in ensuring the smooth operation of our firm. This position involves a wide range of administrative and clerical duties to support our accounting and tax staff and clients. The ideal candidate will be detail-oriented, possess excellent communication skills, and has the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Assist accounting and tax staff with daily administrative tasks, including drafting emails, printing financial statements, printing tax returns, etc.
• Maintain and organize client files, records, and documentation, ensuring confidentiality and compliance with firm policies.
• Accurately enter and update client information, financial data, and other records into the firm's database, accounting software and tax software.
• Prepare and distribute internal and external communications, such as memos, emails, and newsletters.
• Provide support for special projects and initiatives as needed, including research, data collection, and report preparation.

Skills:

• Minimum of 2 years of administrative experience, preferably in an accounting or financial services environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with accounting software (e.g., QuickBooks, Xero) is advantageous.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Customer service-oriented mindset.

We look forward to welcoming a dedicated and proactive Administrative Assistant to our team!