Pre-Award Grants Manager, Vanderbilt University School of Engineering

The Pre-Award Grants Manager is part of the School of Engineering (VUSE) at Vanderbilt University. The position is to have a working knowledge and understanding of pre- and post-award grants management to serve the work unit. It requires exercise of independent judgment, initiative, and the ability to make decisions and internal procedures relative to the department’s operations as well as other tasks assigned.

The position will function with a high degree of understanding of university life, policies, and procedures.

This position is fully remote.

Pre-award responsibilities may include:

• Provides policy guidance and assistance with all aspects of proposal development, administrative forms, sponsor-required certifications and representations, and compliance requirements.
• Develops an appropriate budget
• Works directly with the Principal Investigators & collaborators, and will interface with central administrative offices to ensure that the applications meet all university, school and sponsor requirements
• Performs application submission, ensuring deadlines are met
• Responds to sponsor requests and questions
• Performs other duties as assigned

Post-award responsibilities may include:

• Analyzes and interprets complex grants and contract specifications, guidelines, and regulations.
• Monitors, analyzes and manages budgets and expenditures along with all aspects of the grants to ensure that compliance with sponsor terms and conditions, Uniform Guidelines, and University policies is maintained.
• Assist with budget reconciliation and forecasting reports and uses these reports to meet regularly with faculty to review their financial situations.
• Assist with compliance with requirements such as effort reporting, financial & progress reporting.
• Collaborate with sponsors for appropriate prior approval requests, extensions, budget revisions, and general questions.
• Human Capital Management (HCM) Costing Specialist
• Completes timely journal entries as necessary, grant closeouts, etc.
• Assisting with rate setting/implementation for PI/Faculty Service Center(s)
• Performs other duties as assigned

Qualifications

• Three or more years of experience in pre- and post-award management experience (both federal and non-federal) is required.
• A bachelor’s degree with a preference in finance, accounting, or business is strongly preferred. A combination of education and experience may be considered.
• Problem-solving skills and the ability to be flexible are required.
• Experience working with investigators on the management of complex research awards and working with a variety of sponsors is required.
• Intermediate Excel skills are required.
• Oracle Financial Unit Manager (FUM) and Procurement training is preferred.
• Strong administrative support skills
• Excellent organizational and time management skills
• Excellent written and verbal skills
• Outstanding attention to detail
• Advanced working knowledge of research compliance issues & key federal grant regulations

At Vanderbilt University, our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.