United States onlyFiscal Assistant II
Job Description:This position is assigned to the College Finance and Administration Office and serves in the processing area with primary duties in purchasing and travel related to P-Card applications, staff pcard training, reconciliation, requesting reimbursement, receiving and cash expense refunds. Processing of purchase requisitions and serves as a backup for travel processing.
P-Card PROCESSING: Incumbent is primarily responsible for completing the PCard reconciliation process in a timely and accurate manner for faculty and personnel who are approved to purchase with a pcard. This includes proper processing of PCard transactions to ensure compliance with the University of Florida approved directives, regulations, standard practices and guidelines. Ensure receipts include required documentation, are correctly coded, and are forwarded to the P-Card Approver for final processing. Clears all fiscal budget exceptions with appropriate approval. Requests reimbursement as needed for pcard charges, receives items purchased by cardholders and processes any cash expense refunds for charges that need corrections.
Process all departmental PCard applications and provide short training sessions with new cardholders.
Incumbent will assist with both image and internal file scanning of PCard activity when required. Also works closely with PCard holders to help meet processing requirements, adhere to regulations, deadlines, and monitors PCard expenditures to ensure a clear business purpose. Works closely with Accountant and Fiscal Officers to monitor expenditures and ensure that expenditures are undertaken solely for the purpose of official University of Florida business.
TRAVEL PROCESSING AND PURCHASE REQUISITIONS: Incumbent will provide backup assistance with travel processing when required and undertake processing for purchase requisitions initiated through MyUFMarket. This includes but is not limited to ensure proper processing and accountability of the purchase requisitions, travel authorization request (TR), the travel reimbursement request (EX), advance payment request, and other travel related documents in a timely and accurate manner. Ensure all transactions meet UF, College, and Departmental compliance guidelines and procedures. Ensure receipts are correctly coded, scanned and proper record retention is maintained.
Other duties as assigned
Expected Salary:$18.00-$23.00/hr; commensurate with qualifications and experience
Minimum Requirements:High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.
Preferred Qualifications:None
Special Instructions to Applicants:In order to be considered for this position, you must upload a cover letter and resume with application.
This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
We offer flexible work arrangements such as remote work locations and/or schedules that fall outside of a unit’s usual working hours.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
