United States onlyPosition: Virtual Assistant
Hourly Rate: $22–$28 depending on experience (set rate decided upon hire)
Minimum Availability: 20 hours/week
Part-Time | Remote (U.S. only)
If youre a driven, experienced administrative professional who thrives in meaningful partnerships and brings a personal touch to professional excellence—you might be the perfect fit for our team.
Responsibilities: Where Passion Meets Performance
Our talented team of virtual assistants feel confident in successfully executing all of the following tasks and responsibilities:
Executive Administrative Support
- Manage client inboxes and calendars
- Coordinate meetings, appointments, and scheduling
- Conduct research and compile findings or reports
- Prepare presentations, agendas, and other internal documents
- Book and manage travel, expenses, and logistics
- Provide light HR and finance support (invoicing, contracts, etc.)
- Act as a liaison between the client and their team or customers
Operations Support
- Document and maintain standard operating procedures (SOPs)
- Organize digital files, CRMs, and shared drives
- Support onboarding and offboarding workflows
- Collaborate with vendors and external partners
- Assist with launches, events, or internal initiatives
Digital Marketing Support
- Schedule or publish content across social media platforms
- Create or update branded assets using Canva
- Draft, proofread, and edit marketing copy or newsletters
- Support light website or blog updates
- Track engagement and flag trends or performance metrics
What Sets You Apart
You're not just capable—you're committed. You:
- Communicate clearly and confidently across diverse personalities
- Bring a warm, friendly presence while staying polished and professional
- Take pride in details and deliver consistent, high-quality work
- Anticipate needs, solve problems creatively, and bring calm to chaos
- Thrive in a fast-moving, virtual environment and adapt gracefully to shifting priorities
- Embrace new technology and continuous learning
- Handle sensitive information with discretion and integrity
- Are self-motivated, adaptable, and team-oriented
Requirements
- 3+ years of administrative, operational, or project coordination experience. Direct assistant experience is required, but an official assistant job title is not.
- 1+ years of remote work experience
- Ability to independently manage multiple clients and priorities
- Excellent written and verbal communication skills
- Reliable computer (Mac or PC with webcam), high-speed internet, and a distraction free remote workspace
- Proficiency with Microsoft Office, Google Workspace, Zoom, Slack, and project management or AI tools (e.g., ClickUp, Asana, Trello, Notion, Monday.com, ChatGPT, Zapier)
- Bachelors degree preferred
Additional Information
- Must residewithin the continental U.S. year-round. International applicants will be automatically disqualified
- At least 20 hours/week of availability during business hours (Monday–Friday, 9am-5pm)
- All candidates complete a comprehensive skills assessment as part of the application
- Applicants will be subject to a background check if hired
We are an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment where everyone feels seen, valued, and empowered.
