Senior Executive Assistant

TriNet is a leading provider of comprehensive human resources solutions for small to midsize businesses (SMBs). We enhance business productivity by enabling our clients to outsource their HR function to one strategic partner and allowing them to focus on operating and growing their core businesses. Our full-service HR solutions include features such as payroll processing, human capital consulting, employment law compliance and employee benefits, including health insurance, retirement plans and workers’ compensation insurance.

TriNet has a nationwide presence and an experienced executive team. Our stock is publicly traded on the NYSE under the ticker symbol TNET. If you’re passionate about innovation and making an impact on the large SMB market, come join us as we power our clients’ business success with extraordinary HR.

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single requirement. At TriNet, we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every single qualification in the job description, we encourage you to apply anyways. You may just be the right candidate for this or other roles.

A Brief Overview
The Senior Executive Assistant (Sr. EA) will support the [SVP Insurance Services & Operations] who is a member of the Executive Leadership Team (ELT) reporting directly to the President and CEO. The Sr. EA will serve as a trusted partner and primary point of contact for internal and external interactions on all matters pertaining to the support of the SVP. The Sr. EA will be responsible for handling a wide variety of confidential administrative tasks. These include, but are not limited to, calendar management, communications, meetings, presentations, coordinating travel, preparing expense reports, etc. The Sr. EA will be proactive and help anticipate obstacles, solve problems and drive results that support the SVP and TriNet’s strategic objectives.

Locations
United States (Remote); desired locations are Dublin, CA, New York, NY and near Bradenton, FL.

What you will do

• General administrative work: complex calendar scheduling/maintenance, meeting coordination, expense reporting and customized travel coordination
• Assist the SVP with handling email to ensure timely approvals of invoices, requisitions, escalations, urgent matters, etc.
• Proactively manage outstanding action items to ensure responsiveness and follow through on commitments / asks
• Prepare agenda and attend ongoing staff meetings, act as scribe and track action items
• Provide back-up for other EAs as needed
• Interact extensively with the senior management team and their EAs
• Collaborate with the Chief of Staff, Executive Office to ensure alignment with ELT and senior team members
• Understand the business/department you are supporting in order to independently prioritize tasks
• Performs other duties as assigned
• Complies with all policies and standards

Education Qualifications

• Bachelor's Degree Preferred OR Equivalent education and related work experience

Experience Qualifications

• 6+ years experience in similar administrative/executive support role-Required
• Experience supporting a senior executive (C level), with [insurance] experience is a plus

Skills and Abilities

• Flexibility in work hours based on the shifting nature of time zones; experience working with a remote executive is a plus
• Forward-thinking approach to proactively identify needs the organization at large by seeing the big picture and identifying the steps needed to get there or how to figure out the steps
• Demonstrated experience managing an executives email (flag, filter, respond on behalf of Exec, etc.)
• Exercise independent judgement to stay on course with job duties while taking ownership and accurate follow through to completion
• High level of discretionary judgment and confidentiality
• Expertly represent TriNet to outside entities, including prominent business partners
• Take ownership and have consistent, accurate follow-through to completion
• Ability to communicate with colleagues at all levels of the organization
• A keen interest in how our business is run, and a thirst to learn every day
• Strong desire to commit to personal growth within the organization
• Sense of urgency to accomplish tasks, both assigned and self-discovered with a superb attention to detail
• A demonstrated dedication to high professional ethical standards and a diverse workplace
• Excellent verbal and written communication, as well as social skills
• Thrive in a fast-paced, high-pressure environment within a constantly evolving business while handling multiple priorities
• Proficient in Microsoft Office Suite including Teams and One Note
• Tech-savvy and quick to learn new tools and software

Travel Requirements

• Minimal travel may be required (TBD)

Work Environment

Work in clean, pleasant, and comfortable home or office setting. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions.

Position may be considered remote and require reliable and consistent internet service.

The salary range for this role is $66,700 to $136,100. The candidate’s final salary offer will be based on the candidate’s skills, education, work location and experience.

A candidate’s compensation may also include bonuses consistent with TriNet’s corporate bonus plan.

Additionally, subject to applicable eligibility requirements, TriNet offers permanent full-time employees a variety of benefits including medical, dental, and vision plans, life and disability insurance, a 401(K) savings plan, an employee stock purchase plan, eleven (11) Company observed holidays, PTO and a comprehensive leave program. Please click the following link for detailed information about our benefits offerings: https://www.trinet.com/documents/blt5b61a1040aae1904

Please Note: TriNet reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Position functions and qualifications may vary depending on business necessity.

TriNet is an Equal Opportunity Employer and does not discriminate against applicants based on race, religion, color, disability, medical condition, legally protected genetic information, national origin, gender, sexual orientation, marital status, gender identity or expression, sex (including pregnancy, childbirth or related medical conditions), age, veteran status or other legally protected characteristics. Any applicant with a mental or physical disability who requires an accommodation during the application process should contact [email protected] to request such an accommodation.