Project Administration Associate

BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!

Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.

Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.

If you’re looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you’ve found it with us.

This position will be a hybrid position (working both at home and onsite at the Beachwood OH location) and must be able to maintain a work schedule that supports the Eastern time zone.

PROJECT ADMINISTRATION ASSOCIATE

GENERAL PURPOSE OF THE JOB: The Project Administration Associate provides essential administrative support to the Project Administrator, focusing on logistical coordination, data tracking, and process documentation for construction-related projects. This role is designed to enhance operational efficiency by managing routine and recurring tasks, allowing the Project Administrator to focus on compliance, financials, and project execution.

Success in this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Project Administration Associate must demonstrate professionalism, strong communication abilities, and the capability to work collaboratively across departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES: List the job's essential or most important functions and responsibilities. Include all important aspects of the job, whether performed daily, weekly, monthly, or annually; and any that occur at irregular intervals.

• Coordinate hotel bookings for traveling technicians and project personnel.
• Place and track equipment orders, ensuring timely delivery and accurate cost allocation.
• Process Webcycle (Readsoft) workflow items related to invoices and internal approvals.
• Assist in maintaining Smartsheet Project Tracking, ensuring accurate data entry and timely updates.
• Manage the Dispatch Log for technician assignments and field service coordination.
• Maintain the Vendor Log, verifying vendor details and documentation.
• Support entry and updates to the Resettlement Log, assisting with technician assignment changes.
• Contribute to the accuracy and completion of the Billing/Completed Log, tracking project billing status.
• Monitor the Fee Discrepancy Log, noting and escalating any inconsistencies.
• Assist with Open Project Audits by gathering and organizing documentation for the following:
• Tremviews
• Technical Assist Orders
• Consulting Projects
• TRACE/ACT Services
• Diagnostics
• Participate in special projects as assigned, supporting cross-functional operational initiatives.

EDUCATION: High school diploma or general education degree (GED)

EXPERIENCE:

• One to two years related experience and/or training.
• Experience with Smartsheet, SAP, or similar systems is a plus.

SKILLS AND ABILITIES:

• Strong organizational skills with a high level of accuracy.
• Proficient in Microsoft Office Suite (Excel, Outlook, Word).
• Ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively.
• Strong sense of ownership and initiative.

Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.