Executive Assistant

Three Peaks International is a Sydney based staffing solutions partner which provides local and virtual staffing solutions to Australian businesses through outsourcing, recruitment, and migration.

Key Responsibilities

Executive & Administrative Support

• Provide executive support to the Managing Partner and senior leadership at HNT
• Manage calendars, meetings, scheduling, and priorities
• Keep stakeholders organized, on track, and aligned with deadlines
• Coordinate meetings, prepare agendas, minutes, presentations, and follow-ups
• Screen emails and communications
• Prepare reports, documents, correspondence, and presentations
• Arrange travel, accommodation, and logistics
• Maintain confidential records and files

CRM & Process Management

• Support HNT CRM optimization, workflows, and process improvements
• Create and maintain checklists, precedents, templates, and forms
• Upload and manage documents, precedents, and workflows
• Ensure CRM processes run effectively and accurately
• Assist with CRM administration and third-party coordination

Operational & Business Support

• Provide admin and operational support to HNT partners
• Assist with marketing and business initiatives
• Support meetings, reports, tracking, and action items
• Conduct research for partners and senior team members
• Contribute to process improvements and efficiency

Case & Team Support

• Provide case matter support as directed
• Assist and cover team members when required
• Liaise with internal and external stakeholders
• Maintain accuracy and attention to detail across all tasks

Skills & Experience

• Proven experience as an Executive Assistant, Personal Assistant, Senior Administrator, or similar role
• Strong ability to manage multiple priorities in a fast-paced environment
• Exceptional organizational and time management skills
• Ability to proactively manage schedules and keep senior stakeholders accountable to priorities
• Strong written and verbal communication skills
• High attention to detail and problem-solving ability
• Strong Microsoft Office and administrative systems experience
• Experience using CRM systems and workflow management tools is highly regarded
• Ability to maintain confidentiality and professionalism at all times
• Ability to work independently and use initiative

Technical Requirements

• Should have personal and working laptop/ Desktop, and one (1) back up
• Has Noise-cancelling headset (for interview and meetings)
• Back up internet connection (at least 100 mbps)

Benefits:

• 100% remote work setup.
• Work-life balance with Australian business hours; no night shifts
• Competitive compensation paid fortnightly via international payment platforms (e.g., Wise)
• Opportunity to work with a dynamic, growth-oriented Sydney-based accounting firm.