Scholarships and Grants Program Manager - GLPM1

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Scholarships and Grants Program Manager – GLPM1

FT/Perm

Office of Student Access and Completion (OSAC)

Salem, Oregon

REQ - 179754

Do you enjoy strategic, creative problem solving and policy challenges? Do you have a customer service and growth mindset? Do you know how to cultivate and manage relationships that translate to getting results? Then look no further and join the Higher Education Coordinating Commission’s Office of Student Access and Completion team as a Grants, Loans, and Program Manager 1.

Why Join Us

The Oregon Higher Education Coordinating Commission (HECC) envisions a future where all people benefit from the economic, civic, and cultural impact of high-quality postsecondary education, training, and workforce development. Come work with a team that values equity, collaboration and empathy within beautiful Salem, Oregon!

Come for a job. | Stay for a career. | Make a difference… for a lifetime!

Our amazing benefits include:

• Competitive medical, vision and dental benefits package for the employee and qualified family members.

• Opportunity to participate in a deferred compensation savings program.

• A fabulous retirement program. Click here to visit our full benefits website.

• 11 paid holidays per year.

• 3 additional paid "Personal Business Days" per year.

• 8 hours of sick leave accumulated every month.

• Progressive vacation leave accrual, starting at 10 hours per month, with increases every 5 years.

• Hybrid remote work options.

• Work-life balance!

What You Will Be Doing

You will plan, organize, and manage the programs, policy, and regulatory operations of targeted financial aid programs, grants, and scholarships. This position will be establishing and managing statewide programs, including the program that provides tuition assistance for eligible undergraduate members of the Oregon National Guard to attend Oregon community colleges, public universities, OHSU, and eligible Oregon private institutions. This position will provide direction on laws and rules, training on internal processes and procedures, and assessment of guidelines for the assigned scholarships and programs staff to develop and manage the grants and scholarships program. Additionally, this position will lead grants and scholarships programmatic, operational and policy review as a part of OSAC and HECC leadership, and with external constituent groups and key partners such as the Oregon Military Department and other state and federal agencies.

The Work at a Glance:

Program Oversight and Direction

• Provides leadership and oversight for multiple distinct boutique grants and scholarships programs within OSAC.

• Oversees development, establishment, and implementation of administrative rules, policies, and procedures.

• Evaluates the business operations and systems of the program team and implements to maximize efficiency and reduce risk.

• Provides authoritative direction on grants and scholarships program content and service delivery to partners and interested parties.

• Manage policies for OSAC programs that require submittals from public and private partners.

• Provides internal leadership to align systems, conduct operational evaluations and analysis, management of highly sensitive data, and proactive research and review of operational systems pertaining to OSAC programs.

• Program operations, analysis, data management and proactive research as essential requirements to maintaining and developing lean systems.

• Operational and policy effectiveness is required to allocated funds, grant distributions, forecasting and complex program and fiscal modeling, program funding and compliance, and the evaluation and improvement of higher education policies and programs.

Policy Implementation and Development

• Guides grants and scholarship program staff on all grant and scholarship policy matters. The scope of issues and topics may be largely unidentified and evolving in highly politicized state and national political environment and impact more than one key office or function of the Commission or other state agencies.

• Manages and coordinates comprehensive studies of policy and legislative issues, responsible for coordinating periodic review of existing administrative rules and regulations.

• Evaluates the alignment of policies and strategies, conducting both short and long-term analysis of needs, identifies future policy issues/topics that must be planned proactively.

Partnership Planning and Development

• Work with institutional staff at Oregon Military Department, other state agencies, public universities, community colleges, private institutions, and OSAC partners including donors of private scholarship funds or their representatives.

• Coordinates program reviews, reporting, policy and compliance related to higher education in Oregon.

Miscellaneous Program Management

• Including office-wide operations with Office Director and Deputy Director, operational standard and systems, efficiency and risk management, office team and culture building, and professional development strategies. Facilitation of and preparation for office-wide meetings. Making recommendations about budget, and organizational priorities.

For a complete list of duties and working conditions, please contact the recruiter for the position description.

This is a fulltime, permanent position headquartered at HECC’s Salem Office and is not represented by the union. This position is required to either possess and maintain a valid driver's license by the state of residence or provide an acceptable mode of alternative transportation, in order to travel to required training and meetings. The successful candidate may be eligible for in-state hybrid work, which consists of performing duties onsite in a standard office environment and working remotely.

What We Need (Minimum Qualifications)

Five years of lead work, supervision, or progressively related experience; OR two years of related experience and a bachelor's degree in a related field.

Desired Attributes/Skills

• Have a detailed understanding of higher education student financial aid programs and policy.

• Experience managing different funds, including private donor, state and/or federal funding sources.

• Demonstrated collaborative problem-solving skills and collegial relationship-building with partner agencies, donors, and interest groups to ensure commitment to common goals, policies, and fund purposes.

• Demonstrated experience in providing collaborative leadership to other staff, leading programs, or initiatives.

• Experience in policy and operational effectiveness, including creating or improving operating procedures.

• Demonstrated ability to train, guide, lead and enhance the effectiveness of team members.

• Demonstrated ability to innovate/transform practices and procedures to improve services to students, donors, and partners.

• State policy experience, legislative processes, law/program change implementation, etc.

If you have these qualities, let us know! It’s how we will choose whom to move forward!

Equitable Recruiting

The HECC strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of these positions, please feel free to contact us to discuss your application.

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a non-traditional background.

How to Apply

Current State of Oregon Employees:State Employees Apply for Jobs Guide

External Candidates:Application Guide for External Applicants

Application Materials: The hiring manager has requested the following materials be included with your application:

• Resume

• Cover letter - no more than two (2) pages and clearly demonstrates how your education and work experience meet the desired attributes of this position.

Help Your Application Rise to the Top!

Your application materials are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, making you the best candidate for the position. Submissions will be screened for completeness, consistency, and communication skills at the professional level (attention to detail, spelling, grammar, etc.)

Need help?

For questions about the recruitment and selection process, or to request an alternate format, please contact the recruiter: Jenny Chadwick- [email protected]/ (971) 372-1275

The Fine Print

Salary Range: The range listed is the Non-PERS salary range. Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS.

Future Vacancies: We may use the candidates from this posting to fill future vacancies, including vacancies in similar classifications and salary ranges.

Criminal Records Check: Employment is contingent on the outcome of a criminal records check which may require fingerprints (FBI). Any history of criminal activity will be reviewed and could result in the withdrawal of an offer or termination of employment.

Veterans: If you are a veteran you may receive preference. A request will be sent to your applicant inbox to submit your veteran’s DD214 form. Click here for more information about veterans’ preference.

Visa Sponsorship: We do not offer Visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form, and HECC will use E-Verify to confirm that you are authorized to work in the United States.

The HECC is an Equal Opportunity Affirmative Action (EEO/AA) Employer Committed to Workforce Diversity Employment Opportunity Commission under Title I of the Americans with Disabilities Act (ADA). HECC does not discriminate on the basis of disability in admission or access to our programs, services, activities, hiring, and employment practices.