Virtual Assistant - 19861454691

LOOKING FOR FILIPINOS WHO ARE PHILIPPINES-BASED CANDIDATES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Position: VIRTUAL ASSISTANT (with Bookkeeping and CSR background)
Work Hours: 8:00 AM - 4:30 PM Central Time / 9am to 7:30am Philippine time (Potential shift to 10-hour workdays, 4 days a week in the future)

Holidays: TBD

Pay Range: USD 900 - 1,200 per month

Company: Provider of electric motor solutions

Duties and Responsibilities:

• Customer Service: Answer 5-15 phone calls daily, providing exceptional support to internal and external customers. Address basic technical questions and gather necessary details for parts and supplies.
• Bookkeeping: Perform basic bookkeeping tasks, including data entry, creating invoices, and emailing them. Utilize QuickBooks Online for accounts payable and receivable. There is not a great system for this currently, as a majority fo records are kept in paper format. The goal is to convert all items to electronic.
• Procurement: Obtain estimates for parts and supplies from specified vendors via email or supplier portals. Manage vendor relationships to resolve issues related to shipments, billing, and statements.
• Data Entry: Enter data into spreadsheets for production schedules, inquiries, delivery routes, and other operational information.
• Administrative Support: Handle various administrative tasks, including drafting reports, taking meeting notes, and assisting with policy development.
• Event Planning: Coordinate event planning for meetings, professional development sessions, and other departmental initiatives.
• Additional Duties: Oversee department hiring procedures and perform other related duties as assigned.

Requirements

• Experience: Minimum of 2+ years of experience in a similar role.
• Skills:
• Excellent communication skills, both written and verbal
• High attention to detail
• Strong organizational skills
• Ability to meet deadlines with minimal supervision
• Software Proficiency:
• QuickBooks Online
• Microsoft Office Suite (Excel, Word)
• Google Workspace (Sheets, Docs)