Virtual Assistant (Fully Remote)

Our Client is hiring an Administrative Assistant/ Virtual Assistant.- Entry level

This 100% remote Administrative Support Assistant role is ideal for organized, detail-oriented bilingual professionals supporting clients.

Schedule: Mon- Fri. 8:00AM- 6:00PM Fri EST USA, aligned on Daylight savings.

Key Responsibilities

• Document processes and maintain accurate records

• Upload and organize files in Google Drive

• Perform data entry and internal reporting tasks

• Manage emails and communication with clients and vendors

• Support research and document handling

• Create and send statements or invoices, track payments, and record company expenses

• Monitor projects, conduct internal communication & organize company data

• Executing high-volume administrative workflows using established systems and tools.

• Leveraging AI and automation to increase speed and accuracy in task delivery.

• Building and maintaining repeatable processes to streamline client work.

• Managing and optimizing client systems, including inboxes, calendars, and CRMs.

• Coordinating complex scheduling, meetings, and travel arrangements.

• Identifying inefficiencies and proactively improving workflows

• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails

• Convey information to incoming calls & make calls for appointments or conduct informational inquiries

• Create and send statements or invoices, track payments, and record company expenses

• Research products, purchase goods & secure samples

• prepare lead lists or meeting minutes, transcribe audio recordings, other information, and organize research notes

• Other similar or related tasks

Requirements

• Fluent English (C1/C2) and Spanish
• 6 months to 1 year of experience in administration or virtual assistance
• AI-First Mindset: Proficiency with or a strong willingness to master AI tools like ChatGPT or Claude.
• Strong communication skills across various platforms (phone, email, instant messaging).
• Proficiency with Google Workspace and Microsoft Office
• Excellent communication and problem-solving skills
• Quiet home office, stable internet (≥ 10 Mbps down / 2 Mbps up), and backup connection
• Bachelor's or associate degree preferred

Preferred

• Proven experience as a Virtual Assistant or in a similar remote administrative support role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Proficiency in using virtual collaboration tools such as Zoom, Microsoft Teams, Slack, Google Workspace, and other cloud-based applications.
• Self-motivated, detail-oriented, and able to work independently with minimal supervision.
• Reliable internet connection and a suitable home office environment for remote work.
• Ability to handle confidential information with discretion and professionalism.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.

Benefits

• What We Offer
• Salary equivalent to USD $600 - $760/month (experience-based)
• Annual pay increments
• Discretionary client bonuses (80 % of clients award year-end bonuses)
• 7 U.S. federal holidays + 4 paid PTO days
• Monthly medical insurance stipend (after meeting eligibility criteria)
• Birthday / Anniversary bonuses + Gym / Wellness allowance

• IMPORTANT We would like to inform you that during the first four months of employment, it is critical that candidates are available to work from the countries listed above and without any travel commitments. This is to ensure a smooth onboarding process and to allow new hires to fully focus on their roles and responsibilities.
  
  If you have a trip already planned within the next four months, we kindly request that you apply for our positions after returning from your trip. We appreciate your understanding and look forward to considering your application once you are available to commit to the role.