Department Coordinator

• Provide the VP with timely information and support
• Coordinate the VP’s schedule: meetings, calls, internal reviews, and external briefings
• Perform various ad hoc tasks for the VP
• Manage operational workflows within the department to ensure smooth task execution
• Conduct research, gather data, and prepare analytical summaries and insights
• Coordinate communication between internal teams, external partners, and vendors
• Maintain control of the company’s tracking system
• Oversee process and report management
• Prepare reports, documentation, meeting notes, memos, and presentation materials
• Assist in organizing off-sites, online events, reviews, and strategy sessions

• At least 1 year of experience as a Coordinator, Business Assistant, or similar role
• Proficient in the use of Microsoft Office tools, especially Excel, PowerPoint, and Word
• Upper-Intermediate (or higher) level of spoken and written English
• Excellent organizational skills, with the ability to manage multiple priorities and meet deadlines efficiently
• Strong verbal and written communication skills, with the ability to work effectively with colleagues at all levels of the organization
• Strong analytical skills to support accurate data reporting and ensure data integrity
• High attention to detail, with a strong commitment to delivering precise and high-quality work
• Ability to switch between tasks quickly and work independently

WILL BE A PLUS

• Skills in creating structured presentations (PowerPoint, Canva, or Figma)
• Experience in the IT industry

If you enjoy supporting people, bringing clarity to complex workflows, and helping teams perform at their best, this role may be exactly what you’re looking for.

As our Department Coordinator, you’ll work alongside with the Vice President (VP), helping to maintain clear communication, organized processes, and well-informed decisions. This position is ideal for someone who values structure, enjoys being relied on, and finds satisfaction in making daily operations smoother for everyone involved.