Business Manager - Office Operations

SGI Global is seeking a highly organized and dynamic Office Operations and Communications Specialist to join our growing team. This role is pivotal, and will be supporting our DoD client in ensuring the organization operates efficiently and effectively, coordinating briefs, and maintaining process adherence. Additionally, this individual will support our communications efforts, including briefings for internal and external stakeholders, social media posting, data gathering, and more. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. This position is remote; with the potential for an occasional meeting in office (Washington, D.C.)

Key Responsibilities:

Scheduling and Coordination:

• Manage executive and team calendars, ensuring all appointments and meetings are scheduled and coordinated efficiently.
• Organize and coordinate internal and external meetings, including preparing agendas, minutes, and follow-up actions.
• Ensure timely and accurate communication of schedules and changes to all relevant parties.

Process Adherence:

• Develop and enforce office policies and procedures to ensure consistency and compliance.
• Monitor office operations to ensure adherence to established processes.
• Identify and implement process improvements to enhance office efficiency and productivity.

Communications:

• Prepare and deliver briefings for both internal and external stakeholders, ensuring clear and effective communication.
• Manage social media accounts, including creating and posting content that showcases organizational activities and achievements.
• Gather, analyze, and report data to support decision-making and demonstrate organizational impact.
• Assist with the development of internal and external communication materials, including newsletters, reports, and presentations.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field
• Strong organizational and multitasking skills with a keen attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and social media platforms.
• Ability to work independently and as part of a team.
• Experience with process improvement and project management is a plus.
• Must be able to pass and maintain a Secret Clearance.

Key Competencies:

• Proactive and self-motivated with a strong sense of initiative.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and the ability to think critically.
• Flexibility and adaptability to handle a variety of tasks and changing priorities.
• Excellent interpersonal skills and the ability to work effectively with diverse teams.