United Kingdom onlyjob description
Reset Tech is seeking a Finance & Administration Manager to oversee financial operations in the UK. This role blends hands-on financial management with the participating in the strategic design of systems that strengthen efficiency, accuracy, and long-term organizational resilience.
This is an exciting opportunity for an operations generalist who pairs technical excellence in financial administration with curiosity about how organizations work. We are seeking someone who asks thoughtful questions, engages proactively, and thrives with a learning mindset. You enjoy variety in your day-to-day work and are energized by balancing different tasks and responsibilities.
The role is 50% FTE. 100% FTE role will be considered for a candidate who is fluent in German and has experience managing German entity operations. For part-time positions, preferred days are Monday, Tuesday, and Thursday. It is fully remote, with the option to work from our centrally-located London or Berlin office.
position responsibilities
Financial Planning & Analysis
Lead annual financial planning in coordination with the COO and quarterly forecasting and identify any funding gaps.
Monitor and manage cash flow by reconciling grant receipts and disbursements against projected expenses to ensure uninterrupted operations.
Contribute to automation of financial planning, analysis and reporting.
Bookkeeping & Internal Controls
Liaise with external finance and legal service providers such as bookkeepers, tax consultants and auditors to achieve financial management goals.
Supervise record keeping, transaction processing, bank and credit card reconciliations, and grant coding in line with UK financial reporting standards (IFRS) - and a focus on efficiency, clarity and continuous improvement
Maintain secure, cloud-based documentation.
Maintain internal controls, and audit readiness.
Contribute to keeping finance and operations SOPs up to date in digital handbooks.
Respond to internal and external financial inquiries, and provide insights as needed
Reporting & Compliance
Review monthly accounts and annual statements.
Coordinate VAT and Corporate Tax filings with external providers and oversee the statutory reporting to local authorities.
Develop and monitor donor budgets, prepare donor reports, and conduct variance analysis.
Support the global resource-sharing project with other Reset Tech entities globally
Support audits, including documentation and liaison with auditors.
Administration
Source, vet, and manage a small set of vendors across insurance, facilities, accounting, audit, spend management, travel, and digital services—either as the local lead or as a contributor for global coverage.
Support the negotiation of those contracts.
Maintain a digital vendor register, including tracking renewals and service-level agreements.
Strengthen duty of care by proactively coordinating protection services.
Monitor organizational mail and ensure timely follow-up.
Advisory & Collaboration
Advise the COO, Head of Finance & Operations, and legal team on finance and compliance, and make recommendations for ongoing improvements in functionality as required
Provide input on regulatory changes, grant structuring, and governance.
Collaborate with colleagues and advisors across jurisdictions.
Support team retreats with financial and logistical planning.
your profile
You are:
Experienced in financial administration, with strong knowledge of compliance and legal standards.
Curious and adaptable, eager to learn other financial reporting standards, such as German GAAP.
Proactive, independent, and detail-oriented, comfortable managing nonprofit and for-profit structures.
Familiar with (or open to learn) international transfer pricing.
Humble, self-aware, and willing to consult advisors when needed.
Collaborative, thriving in small, diverse, and inclusive teams.
Open to regional (EU) travel.
We are committed to fostering an inclusive and accessible work environment. If you require any accommodations during the application or interview process, or to perform the essential functions of the role, please email us at hello@reset.tech with the subject line "Accommodation Needed." We will work with you to ensure reasonable accommodations are made to support your needs.
We'd still love to hear from you even if you do not meet all the requirements. Research shows that some candidates, particularly women and people from underrepresented groups, hold back from applying unless they tick every box, while others will apply having met just a few. If this role excites you and you bring relevant skills or experience, please apply. You might be exactly the right fit.
While we encourage the use of AI tools, we want to hear your voice in your application. Use AI as a tool to support your process, but please don't let it do the whole thing for you. We're hiring a person, not a prompt.
why us?
Join a mission-driven, international team with a collaborative culture, and make a tangible impact at the intersection of democracy, media, and technology.
Compensation: Competitive internationally, benchmarked to US, UK, German and Australian standards.
Benefits:
Flexible, remote-first working arrangements.
30 days annual leave (pro-rated for part-time) + public holidays.
Wellness, recovery, and compassionate leave, in addition to standard medical leave.
Professional development budget + 5 annual study leave days.
In the UK, private pension scheme contributing 8% of base pay. In Germany, private pension scheme contributing 8% of base pay or plan-stipulated maximum, whichever is higher.
In the UK, full private medical and dental insurance scheme. In Germany, a supplementary private medical insurance scheme.
in the UK, income protection and death in service insurance.
Immigration support for candidates with existing right-to-work status. Note: we do not offer visa sponsorship.
