Guest Relations & Property Operations Coordinator

Positioned within an established firm specialising in the UK serviced accommodation sector, this role is critical for maintaining operational continuity and guest satisfaction part-time during peak after-hours periods. The successful candidate will be the primary point of contact for a portfolio of 80 properties, ensuring a smooth experience for corporate and leisure guests while supporting the organisation’s direct-booking strategy.

Key Responsibilities

• Primary Guest Liaison: Act as the first point of contact for guest inquiries, property concerns, and troubleshooting requests, delivering professional and rapid resolutions.

• Strategic Lead Conversion: Utilise specific scripts to guide inquiries away from third-party platforms toward direct booking channels to optimise organisational tax and platform efficiencies.

• Operational Troubleshooting: Coordinate property-related issues by assessing guest needs and providing immediate guidance or escalation according to established protocols.

• System Administration: Maintain accurate records within a bespoke property management system, ensuring all bookings and communications are updated in real-time.

• Collaborative Handover: Work closely with the UK-based team to ensure a fluid transition between daytime operations and evening/weekend support.

Requirements

Requirements

• Industry Experience: A proven track record in customer service or virtual assistance, specifically within the property leasing, Airbnb, or Booking.com environments.

• Communication Excellence: Exceptional verbal and written UK English skills with the ability to maintain a professional, calm, and helpful tone under pressure.

• Technical Agility: Proficiency with bespoke software systems and adherence to structured operational scripts.

• Independence: A self-motivated individual capable of working effectively in a remote capacity with minimal supervision.

• Availability: Must be able to commit to the specified evening and weekend hours consistently

• Prior experience dealing with the UK property market.

• A "growth-oriented" mindset with the desire to increase commitment as the organisation scales.

Required Software Skills

• Google Workspace / Microsoft Office.

• Property Management Systems (PMS).

• WhatsApp for Business.

Benefits

Work Type & Location

• Location: Remote (Candidates must be based in South Africa).

• Work Type: Home-based.

Employment Type

• Type: Part-Time / Ongoing Contract.

• Hours: Weekdays (17:00 – 21:00) and weekends (when required, between 10:00 – 21:00).