United States onlyThis is a remote position.
This high-impact role for an Executive Operations Assistant is designed for a sophisticated administrative professional who excels at reducing operational drag and protecting a principal’s time. Working remotely on a permanent, full-time basis, you will support a U.S.-based attorney and entrepreneur by transforming high-level objectives into actionable plans.
The position requires an 8-hour workday, with the flexibility to align your schedule to include two hours of overlap with U.S. hours (typically anytime between 4:00 PM and 7:00 PM SAST). This is an invitation for a proactive coordinator to serve as the central pillar within a lean, high-output legal and business development environment, ensuring strategic projects maintain momentum without the need for constant oversight.
Key Responsibilities
- Strategic Executive Support: Manage complex calendaring and inbox triage, surfacing priority items and drafting polished, professional correspondence to maintain seamless communication flows.
- Project & Operations Coordination: Convert abstract goals into structured task lists and timelines; tracking active projects and ensuring all decisions are translated into execution through persistent follow-up.
- Stakeholder & Outreach Management: Conduct professional outreach to clients, vendors, and referral sources via email, phone, and LinkedIn, maintaining accurate CRM records and relationship notes.
- Information Architecture: Research companies, markets, and service providers to prepare decision-ready summaries; maintaining secure filing systems and trackers to ensure no opportunity is lost to inaction.
- Logistics & Preparation: Organise comprehensive travel itineraries and prepare briefing packs or presentations to ensure the principal is fully equipped for all engagements.
Requirements
- Experience: 5–8 years of experience as an Executive Assistant or Project Coordinator, specifically supporting a Founder, Executive, or Attorney.
- Communication: Exceptional command of English (both written and verbal) with a polished, professional presence suitable for high-level stakeholder interaction.
- Technical Proficiency: Advanced expertise in Google Workspace, project management tools, and CRM systems.
- Operational Setup: A reliable remote-work environment with redundant power and high-speed internet solutions to ensure consistent connectivity.
- Availability: Ability to maintain a consistent overlap with U.S. Pacific Time (PST) during the work week.
Preferred Qualifications
- Experience within legal, professional services, or entrepreneurial sectors.
- Familiarity with HubSpot, Airtable, Notion, Asana, or Clio.
- Prior experience supporting U.S.-based clients or organisations.
Required Software Skills
- Google Workspace (Docs, Sheets, Drive, Calendar)
- CRM Management (e.g., HubSpot)
- Project Management Tools (e.g., Asana, Trello, or Monday.com)
- LinkedIn for professional outreach
Benefits
Performance Incentives: Access to a structured quarterly performance bonus based on reliability, execution quality, and responsiveness.
Autonomy: A remote-first culture that values independent judgment and solution-focused thinking.
Impact: A role where administrative excellence directly correlates to the organisation's strategic growth and revenue production.
