United States onlyThe Calendar Specialist works to support Regional Calendar Managers by assisting with administrative functions such as communicating with resources (written & verbal) to engage them for job coverage, marking resource acknowledgments in the calendar software, and assigning the calendar as needed. This position requires an upbeat, can-do attitude from a candidate who will ideally have industry experience with a strong sense of attention to detail and organization.
CALENDAR SPECIALIST ESSENTIAL FUNCTIONS:
- Handles phone calls from resources in relation to work schedules and on-the-job issues
- Thinks strategically to assign resources to appropriate job assignments
- Regularly monitors and assists to manage resource availability
- Receives and tracks resource confirmation emails
- Assigns resources in calendar software and sends job assignment sheets
- Collaborates with Regional Calendar Managers and leaderships for effective job assignment coverage
- Supports Calendar Department by processing protective orders, non-disclosure agreements, court forms, equipment lists and other duties related to administrative support
- Books resource travel and maintains travel spreadsheets
- Communicates clearly to ensure all requirements are met within the scope of the job
- Monitors department’s email inbox and responds to incoming correspondence from resources and colleagues
- Works with the department as a team
CALENDAR SPECIALIST LOCATION:
Fully Remote
CALENDAR SPECIALIST SHIFT:
12:00pm - 8:00pm ET Monday-Friday
CALENDAR SPECIALIST COMPENSATION:
$24.04 - $28.85 per hour
BENEFITS:
- Medical stipend
- Dental
- Vision
- Voluntary Term Life Insurance
- Voluntary Whole Life Insurance
- Voluntary Long Term Disability
- PTO
- Paid and Floating Holidays
- 401(k)
- Employee Assistance Program (EAP)
- Strong English Skills (Written & Oral)
- Strong customer service experience
- Strong initiative, strategic thinking, attention to detail and organization skills
- Flexible schedule required
