Office Support Coordinator

This is a position within Keller Executive Search and not with one of its clients.

Eager to keep a global executive search firm running smoothly while supporting dynamic teams? Become our Office Coordinator at Keller Executive Search and excel in a vibrant, team-oriented atmosphere. You'll manage office operations, coordinate logistics, and contribute to seamless recruitment processes. Perfect for those seeking an office coordinator job in a growing talent firm.

Key Responsibilities:

• Oversee daily office operations, including supplies, vendor management, and facility maintenance.
• Coordinate scheduling for team meetings, interviews, and office events.
• Handle incoming communications, routing calls, emails, and inquiries efficiently.
• Maintain organized records, databases, and filing systems for operational efficiency.
• Assist with onboarding new hires, preparing materials, and coordinating training.
• Support administrative tasks like expense tracking and report compilation.
• Facilitate virtual and in-person collaborations with global teams and clients.

Requirements

• Experience as an Office Coordinator, Administrator, or similar support role.
• Familiarity with office software like Microsoft Office and collaboration tools (e.g., Slack, Zoom).
• Strong organizational skills with the ability to juggle multiple priorities.
• Excellent communication and interpersonal skills.
• Ability to manage confidential information responsibly.
• Detail-oriented with problem-solving aptitude.
• Team player who thrives independently when needed.
• Flexible in adapting to evolving office needs.

Benefits

• Compensation and Benefits (Upfront Highlights):
• Competitive salary: 2,000,000–3,000,000 annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by ensuring smooth operations in talent connection.
• Professional Growth
• Experience in a fast-growing international organization.
• Opportunity to expand into coordination for recruitment projects.
• Hands-on skill-building in office management and team support.
• Company Culture
• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Keller Executive Search:

Global Reach and Impact

Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration

Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture

Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration

Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth

Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity (EEO) and Non‑Discrimination Policy

Equal Employment Opportunity Statement

Keller Executive Search and its clients are committed to being Equal Opportunity Employers in Mexico. All employment decisions are made without discrimination based on ethnic or national origin, color, culture, sex, gender, gender identity or expression, sexual orientation, age, disability, social or economic condition, health status (including pregnancy and lactation), religion, language, opinions, marital or family status, migration status, political affiliation, or any other personal characteristic.

Scope

This policy applies to all stages and aspects of employment, including:

• Recruitment and hiring
• Assignment and placement
• Compensation and benefits
• Training and development
• Promotion and transfer
• Leave and discipline
• Termination and workplace programs

Commitment to Diversity, Equity & Inclusion

We foster diverse, inclusive, and safe workplaces where everyone is valued and empowered to thrive. Our practices promote equal opportunity and aim to prevent and eliminate discrimination in all forms.

We also support measures that ensure a work environment free from violence and harassment for all employees.

Reasonable Accommodations

Keller Executive Search and its clients provide reasonable accommodations to qualified individuals with disabilities, pregnant and lactating employees, and others who may require adjustments to perform their roles effectively. These accommodations are determined through a collaborative process to ensure equal access to employment and job performance.

Harassment‑ and Violence‑Free Workplace

We strictly prohibit all forms of workplace harassment, including abuse of authority, sexual harassment, and any conduct that creates a hostile, intimidating, or offensive environment. This includes verbal, physical, visual, and electronic forms of harassment.

Employees, candidates, contractors, and vendors may report concerns confidentially to HR or through designated ethics channels. We prohibit retaliation against anyone who reports in good faith or participates in an investigation.

Psychosocial Risk Prevention

We implement policies and procedures to identify and mitigate psychosocial risk factors and workplace violence. Our goal is to promote a healthy and supportive organizational environment.

Telework Protections

Where telework applies, Keller Executive Search and its clients maintain policies that ensure health and safety conditions at remote workplaces, provide necessary equipment and training, and allow for reversibility when justified.

Equal Pay and Fair Compensation

Compensation decisions are based on skills, responsibilities, performance, experience, and market data. We do not make pay decisions based on personal characteristics. Salary disclosures in job postings are accurate and reflect bona fide factors such as experience, competencies, internal equity, and applicable pay structures.

We periodically review compensation practices to support pay equity and ensure fairness.

Data Privacy and Employee Information

We collect and process personal data only for legitimate employment-related purposes. We provide privacy notices, implement appropriate security and access controls, and obtain consent where required.

Training and Communication

Keller Executive Search and its clients provide periodic training on non-discrimination, harassment prevention, psychosocial risk factors, and telework obligations. Policies and procedures are made available in Spanish and English for accessibility and understanding.

Administration, Review, and Amendments

This policy is administered by Human Resources and Legal/Compliance in Mexico. It is reviewed regularly and updated as internal practices evolve.

Note: This job posting may refer to a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment terms will comply with applicable Mexican employment regulations.