United States onlyThe Department of Medicine is seeking a Grants & Contracts Analyst to provide dedicated professional level sponsored funds management with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is an exempt position.
The primary focus and duties of this position is for the “Pre-Award” responsibilities as detailed below. The “Post-Award” responsibilities may be a part of the duties for this position, but it would not be a primary focus or responsibility.
Job Scope/Complexity
Will work independently the majority of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contract professionals on increasingly more complex grants/contracts. Will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department. May interact with external research/administrative professionals.
Types of sponsored awards for which the position is responsible: This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including those from NIH, NSF, DOD and NASA. These grants, contracts and awards may involve detailed budgets, subawards and special instructions in RFA, career awards, training awards, multi-project grants, complex Foundation grants, subawards from other institutions on their federal pass-through grants and Pharmaceutical company clinical trials.
Specific Duties & Responsibilities
Pre-Award
- Partner with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
- Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
- Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
- Provide instruction, preparation assistance and support related to grant application procedures.
- Serve as liaison between research units, central offices and funding agencies.
- Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations.
- Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
- Manage all assigned grant submissions to ensure timeliness and accuracy.
Post-Award
- Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership. Assist with closeouts as needed.
- Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately.
- Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup. Ensure sub-awards are set up correctly.
- Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
- Provide information and direct assistance required to complete contract and grant closeouts.
- Assist with submissions of the following agreements: data use, material transfer, non-disclosure, confidentiality & clinical research.
- Assist with GR/IR issues, and IRB fees.
- Assist in post-award coverage for Department of Medicine divisions.
Special Skills/Knowledge
- Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
- Ability to make independent judgments and to act on decisions on a daily basis.
- Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
- Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.
Minimum Qualifications
- Bachelor's Degree.
- Two years of administrative/budgeting experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
- Successful completion of the Research Administration Training Program (18-24 months) is equivalent to three years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,300 - $93,500 Annuallt ($73,400 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: 40hrs/wk
Exempt Status: Exempt
Location: Remote
Department name: SOM DOM General Admin Chairmans Offf
