Senior Financial Accountant (Australian Accounting) | Work from Home

This is a remote position.

Accounts Receivable

·Timesheet Management: Own the timesheeting system (Workflow Max), ensuring staff rates & costs, client/job status, and allocations are accurate and up to date.

·Timesheet Compliance: Ensure staff complete timesheets accurately and on time each week, and track utilisation to support resource planning and billing accuracy.

·Project Setup: Collaborate with Project Managers to document project wins and set up new jobs in Workflow Max, including client/project details, costings, and staff allocations, to enable timely invoicing. This includes saving necessary SOW/PO in the system for better tracking.

·Project Closure: Manage project closure in Workflow Max at the end of the project cycle, updating financial and status reporting accurately.

·Billing ProgressTracking: Monitor project billing progress for Time & Materials, Fixed Price, Milestones, Prepaid Revenue, and Accrued Revenue to maintain financial visibility.

·Invoice Planning: Collaborate with Sales Leaders and Account Managers to agree on monthly invoice timing and amounts for each project.

·Invoice Generation: Generate accurate invoices in Workflow Max, ensuring integration with Xero for seamless processing.

·Invoice Formatting: Work with Project Managers to tailor customer invoices to client requirements, including Time x Rate, milestones, or other formats.

·Supporting Documentation: Produce timesheet summaries and other supporting evidence to include with customer invoices for transparency and compliance.

·Invoice Delivery: Deliver client invoices via email or procurement platforms (e.g., Ariba & Coupa) according to client preferences.

·Overdue Management: Diligently follow up on overdue invoices to maintain cash flow and escalate issues where necessary.

·Compliance and Control: Ensure AR activities comply with internal/accounting policies, approval limits, and regulatory requirements.

·Bank Reconciliation: Reconcile payment from Clients accordingly in Xero.

Accounts Payable

·Bills Receipt and Validation: Validate bills from suppliers and verify details against purchase orders, contracts, and payment terms before approval/payment.

·Bank Reconciliation: Enter validated bills into the Xero, assigning correct accounts and GST code.

·Vendor/Internal Team Comms Management: Address supplier queries, confirm payments, and liaise with internal teams to resolve discrepancies.

·Payment Scheduling: Maintain a payment calendar and prioritise payments based on due dates, cash flow, and early payment opportunities.

·Payment Processing: Execute approved payments via bank transfer, credit card, or other methods, and reconcile accordingly.

·Overdue Management: Proactively monitor and communicate outstanding payments to ensure timely resolution and maintain control over cash outflows.

·Foreign Currency Payments: Manage foreign currency invoices and payments, ensuring correct conversion rates and timely processing.

Payroll & HR Compliance

·Payroll Processing: Ensure accurate and timely payroll processing in line with statutory requirements and company policies.

·HR System Maintenance: Maintain the HR platform, ensuring employee data, leave balances, and payroll information are correctly entered and synced with accounting systems.

·Payroll Obligations: Ensure timely reporting and payment of payroll liabilities e.g. PAYG Withholding, Superannuation etc.

·Issue Resolution: Investigate and resolve payroll or HR discrepancies promptly to maintain employee trust and regulatory compliance.

Additional responsibilities:

·Timely bank reconciliation to ensure month-end actuals are finalised at least on the 5th working day of the following month.

·Assist with monthly journal entries for accruals and prepayments, depreciation and other accounts as appropriate.

·Maintenance of asset/software/hardware purchase registers.

·Assist Head of Finance with monthly profitability / cashflow forecasting, including financial dashboard creation.

·Manage discretionary spend allocations (and fringe benefits), particularly around travel and entertainment