POOLING - Senior BK - Xero Expert (PERMANENT work from home; MORNING shift)

Job Title: Bookkeeper
Employment type: Part time (20 hoursa week; 4 days a week); transitioning to FULL TIME by June
Rate: 10AUD/hour

This position requires you to use yourorganizational skills to manage your office space and your time, as you willcollaborate with clients and colleagues in a fast-paced environment. You shouldalso have excellent verbal and written communication skills.

Duties and Responsibilities

• Payroll of 19 staff (check accommodation or meal allowances, sick leave, holiday leave and check overtime)
  
• Work with app called Deputy
  
• Proficient in XERO
  
• Accounts Payable – paying bills (Possibly via a batch system that is emailed to Craig and he will pay)
  
• Accounts Receivable
  
• Reconciliation
  
• Invoicing – following up on payments from clients and billing
  
• Reports – end of jobs, every month overview
  
• BAS Filing
  
• Set up initial new client files and contracts in Docusign and Pipedrive
  
• Maintain internal databases
  
• Keep employee records (digital), on Deputy and Xero
  
• Maintain a filing system for data on customers and external partners on Pipedrive
  
• Ensure incoming and outgoing email is responded to or actioned within 24hrs
  
• Handle queries from managers, clients and employees
  
• Have a positive approach to office problems or issues with a solution-based approach
  
• Quotes to be drafted and emailed to client within 48 hrs of initial visit for quote
  
• Keep a running chart of client’s outstanding with an end of month report to be run and followed up on.
  
• Reports to be run on jobs completed for P/L
  
• Variations to be sent out within 24hrs and followed up on, once agreed to on Docusign an invoice is to be sent out
  
• Reconciliations of payments and receivables, needs to be reconciled and kept up to date
  
• Ensure monies owed from Clients align with works being done on site so our trades can be booked to do works
  
• Contractors/suppliers to be paid on a Tuesday each week
  
• Staff to be paid on the Thursday of each week
  
• Remind Foreman and apprentices for pictures at the start, during and completion of job for website CRC, these need to be uploaded to Job Gallery via Teams and Pipedrive

Required Skills & Qualifications:

• Previous experience in a similar bookkeeping/administrative role.
  
• Strong background in the Australian market is essential, including familiarity with local payroll, GST, BAS, and compliance standards.
  
• Proficient inXERO,Deputy,Pipedrive,Docusign, and Microsoft Office tools.
  
• Excellent time management, communication, and organizational skills.
  
• High attention to detail and the ability to work independently.
  
• Positive attitude and problem-solving mindset.