Executive Operations Assistant

We’re looking for a Founder’s Associate who can support a fast-moving CEO across scheduling, communication, social outreach, and internal systems. This role blends classic EA responsibilities with light marketing coordination and operational support, making it a strong fit for someone who thrives in a dynamic, founder-led environment.

You’ll work across multiple companies, support day-to-day execution, and help keep communication, tasks and priorities organized. If you’re proactive, structured, and energized by working closely with leadership, this role will fit you well.

Why You’ll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Up to 14 days of Paid Time Off annually (starting Day 1)
• Observance of Holidays based on your location
• 100% remote setup so you can work wherever you feel productive
• Direct collaboration with a CEO and leadership team across multiple ventures
• Exposure to brand, creative, marketing, and business operations
• Clear paths for growth into operations, project management, or chief-of-staff level work

What You’ll Work On

Executive Support

• Manage scheduling, calendars, meeting prep, follow-ups, and general coordination
• Keep email communication organized and support inbox management for the CEO
• Prepare summaries, briefs, and notes to ensure clarity across priorities and tasks
• Coordinate logistics and ensure all commitments move forward on time

Social Outreach and Community Coordination

• Support social media outreach and communication across platforms
• Help manage community engagement and outbound interactions
• Assist with basic social media tasks, formatting posts, and organizing content queues

Business Operations and Internal Systems

• Assist with general business tasks across the CEO’s portfolio of companies
• Maintain and organize files, workflows, and documentation within Google Drive
• Support task management and execution within Notion and other project tools
• Help structure and maintain internal systems that improve operational efficiency

Cross-functional Collaboration

• Work with leadership and key team members to ensure alignment
• Support ad hoc projects involving research, coordination, or vendor outreach
• Provide consistent updates and ensure information flows smoothly across teams

What You Bring

• At least 2 to 4 years of experience in executive support, coordination, or operations
• Excellent written and verbal communication skills
• Highly organized, reliable, and attentive to detail
• Comfortable with Notion, Google Workspace, and modern productivity tools
• Strong multitasking ability and comfort working with evolving priorities
• Proactive problem solving and willingness to figure things out independently
• Positive, energetic work style that fits a fast-paced founder environment

Nice to Have

• Experience in social media outreach, community management, or light marketing tasks
• Background supporting CEOs, founders, or small leadership teams
• Interest in creative, brand, or media-driven businesses

How to Apply

Please include:

1. Your updated resume
2. A short 1-2 minute Loom video introducing yourself and sharing your experience supporting executives or coordinating operations

Only candidates who submit a Loom video will be considered.

If you’re proactive, organized, and excited about supporting a founder across multiple fast-moving projects, this role gives you real ownership, exposure, and room to grow.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Background & Reference Check - Professional reference verification
8. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.