Assistant Company Secretary

General Corporate

• Providing support to the Global Company Secretary, board and/or other committees on corporate governance related matters.

General Fund Governance (primarily Luxembourg with ad hoc multi jurisdictions)

• Acting as Assistant Company Secretary for all fund governing bodies.
• Assist with the incorporation of entities incorporation of new entities for all fund structures across multiple jurisdictions (including but not limited to Luxembourg) with external legal counsel and service providers and updating the relevant teams (legal, Ops, Finance, etc).
• Assisting in keeping policies up to date and are approved.
• Assist and lead fund board and shareholder meetings (see item 4 below).
• Providing assistance and advice during and outside of meetings to all stakeholders.
• Assist the Global Company Secretary in keeping directors and members of the senior leadership team on abreast of relevant corporate governance matters.
• Keeping up to date with any regulatory or statutory changes and policies that might affect the organisation.
• Assisting with the review of corporate/cosec budgets and invoices with all service providers.
• Assist with the governance process with all independent NED (director fees, service agreements).

Deal related governance (only Luxembourg)

• Assist legal execution and deal teams on specific projects.
• Assist with the setup of deal specific SPV’s and other vehicles.
• Assist with the signing process for all corporate and investment documentation.

Meetings

Board Meetings

• Assistance with convening and servicing board and AGM meetings, including;

• Compiling agendas and board packs,
• Keeping track of minutes drafted by services providers (reviewing and finalising),
• Communicating and following up on action items, and
• Handling of meeting correspondences

Committee Meetings (ARC and Valuation Committees)

• Assisting with taking/drafting of minutes
• Assisting with follow up of action items
• Manage the preparation of the pack for legal/compliance