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The Event Operations Manager will be responsible for individual event components as well as leadership for specific events. Competitive applicants will have experience working live athletic events. Travel is required and preference is given to those who can adapt and work well with others in a fast-paced environment. The Event Operations Manager will support events within the endurance space with a focus on the Hot Chocolate Run series.
Responsibilities include, but are not limited to:
- Managing race related event planning, production, and operations for specific events from the time the event is established through post-event close out.
- Working to secure and document all necessary permits, event timelines, public safety plans, event design, and parking plans required in the planning and execution of the event.
- Preparing and/or providing appropriate information, documents, and maps of areas of responsibility for permit submission to all government entities, provide parties, and contractors.
- Establishing and maintaining effective working relationships with third parties, public agencies and municipalities, state, and Federal governments to coordinate the production of events.
- Conducting vendor outreach, quote analysis, and negotiation in coordination with the Operations team and ensuring timely and accurate payment/tracking of vendors.
- Overseeing event course and site layout development.
- Managing all onsite event inventories, including collateral, registration and volunteer supplies, tents, and branding.
- Managing race service providers, before, during, and after the event.
- Communicating with the Operations team to identify outstanding action items needed to produce the event and coordinating the successful execution of those items.
- Developing processes that contribute to the financial goals of the organization and overseeing established event budgets.
- Establishing the vision for existing events in conjunction with the Operations team and ensuring events are operating efficiently while maintaining a high brand standard.
- Working with various department heads to meet deadlines and event and company goals, driving continuing efficiency and communication between departments.
- Travel obligations, including weekend event work, approximately 50% throughout the year.
Required Skills:
- 2+ years event/race management experience
- Proven attention to detail with ability to multitask and meet deadlines
- Ability to hold oneself accountable and an aptitude for prioritizing multiple projects
- Exceptional verbal and written communication and customer service skills
- Strong analytical mindset and approach to managing projects and problem solving
- Ability to forge interdepartmental relationships and build a strong team atmosphere
- Proven leadership and management abilities
- Ability to lift and/or carry up to 50 lbs.
Qualities required of all Ventures Endurance team members: Ventures Endurance is a growth-oriented organization with successful team members possessing a strong work ethic and the ability to work individually and as a team. Solutions-oriented individuals with a hands-on approach to identifying inefficiencies and cost saving opportunities, while maintaining a quality workplace environment and product. The flexible and cooperative environment lends itself to a tight knit community of employees working together to achieve success.
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The annualized base salary for this role will range between $33,350 and $60,000. Variable compensation is not reflected in these figures and based on the role, may be applicable. Exact compensation may vary based on skills, experience, location, and union representation, if applicable.
Gannett Co., Inc. is a proud equal opportunity employer committed to building and maintaining a diverse workforce. As such, we will consider all qualified applicants for employment and do not discriminate in connection with employment decisions on the basis of an applicant or employee’s race, color, national origin, ethnicity, ancestry, citizenship status, sex, gender, gender identity, gender expression, religion, age, marital status, personal appearance (including height and weight), sexual orientation, family responsibilities, physical or mental disability, medical condition, pregnancy status (including childbirth, breastfeeding or related medical conditions), education, genetic characteristics or information, political affiliation, military or veteran status or other classifications protected by applicable federal, state and local laws in the jurisdictions where Gannett employs employees. In addition, Gannett Co., Inc. will provide applicants who require a reasonable accommodation, as a result of an applicant’s disability or religion, to complete this employment application and/or any other process in connection with an individuals’ application for employment with Gannett Co., Inc. Applicants who require such accommodation should contact Gannett Co., Inc.’s Recruitment Department at Recruit@gannett.com.
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