Development Operations Associate

Position Summary

The Development Operations Associate is a role designed to strengthen operational excellence, enhance donor stewardship, and ensure seamless execution of donor engagement events. Serving as a critical project manager and systems integrator, this role supports the Development team by driving timelines, coordinating cross-team deliverables, and maintaining the infrastructure that powers high-quality donor experiences.

The ideal candidate is highly organized, detail-oriented, proactive, and skilled at managing multiple stakeholders in a fast-paced environment. This position plays a key role in elevating donor stewardship and ensuring Development efforts are aligned, efficient, and grounded in exceptional relationship management.

Responsibilities and Tasks

Project & Timeline Management

• Lead project management for all stewardship and donor engagement initiatives, including timeline creation, task delegation, and progress monitoring.
• Oversee event and stewardship deliverables to ensure on-time execution and cross-team coordination.
• Update and maintain the Development Asana Board, ensuring accuracy, transparency, and alignment across Development verticals.
• Responsible for quarterly stewardship summaries and deliverable status updates
• Ongoing updates to ensure the Development Priorities Tracker reflects current priorities, deadlines, and team commitments

• Manage donor contribution workflows, efficiently entering contributions into the system and tracking donor pledges
• Manage donor recognition workflows, ensuring timely, personalized, and consistent acknowledgment across donor segments.
• Partner with Development and Communications teammates to ensure donor-facing materials meet brand, quality, and impact standards.
• Produce quarterly stewardship updates for internal stakeholders.

• Coordinate logistical and operational details for donor engagement events, including venue coordination, run-of-show, guest lists, communications, and vendor engagement.
• Ensure high-quality donor-facing experiences by supporting pre-, during-, and post-event needs.
• Prepare monthly event timelines and comprehensive post-event reports.

• Support cross-departmental systems alignment, working closely with the Director of Integration & Capacity Building to streamline processes and strengthen operational cohesion.
• Document workflows, standard operating procedures, and best practices to improve Development department efficiency.
• Identify opportunities for continuous improvement in event execution, stewardship processes, and project management tools.
• All employees of Hopewell Fund are required to complete timesheets every two weeks
• Perform other duties as needed

Required Qualifications, Education, and Experience

Required

• 3–5 years of experience in project management, development operations, events management, or a related field.
• Proven ability to manage complex timelines, multiple projects, and cross-functional teams.
• Exceptional organizational skills and attention to detail.
• Trusted with confidential information, and have managed high-stakes relationships with professionalism
• Strong written and verbal communication skills.
• Experience with Every Action CRM, project management platforms, and workflow tools.
• Ability to travel as needed (typically, 2-4 times/year)
• Candidates must be authorized to work in the US. We are not able to sponsor visas at this time.

Valued and Non-Essential Characteristics

• Background in nonprofit development, fundraising, or donor stewardship.
• Experience in elevating donor or customer experience initiatives.

Compensation & Benefits

The starting salary range for this position is $65,000-71,000. Placement within this band will be determined based on years of prior experience and relevant skills. Galvanize USA also offers a comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance for employees (and their families). Employees are able to enroll in the 401k retirement plan and are eligible for a 3% automatic contribution and up to a 3% employer match on 401k contributions. Employees are also eligible for pre-tax transportation benefits. Employees will receive 120 hours of vacation time, 80 hours of health leave, up to 2 days of casual leave, and 20 hours of volunteer leave annually. Employees will also receive 13 paid holidays throughout the calendar year. Employees are eligible for 12 weeks of paid family and medical leave after 90 days of employment.

How to Apply

Submit an application via Jazz HR and complete the custom application questions.

About Galvanize USA

Galvanize USA is a nonpartisan civic empowerment program for women who want to help build an America that works for everyone - white, Black, and brown. Women who participate in Galvanize USA programming gain confidence, knowledge, and skills to more fully and authentically engage in civic life. We believe in unlocking the power of every woman to advance progress for all.

The person holding this position will also work part-time for a coordinated project, Galvanize Action, in the Sixteen Thirty Fund, a 501(c)(4) organization, under a resource sharing agreement between the Hopewell Fund and Sixteen Thirty Fund. The responsibilities under that position will be overseen by Sixteen Thirty Fund. Galvanize Action identifies, engages, and moves moderate women in rural, small town, and suburban America to reliably support progress. To learn more visit galvanizeaction.org.

Hiring Statement

Galvanize USA is a project of Hopewell Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. Hopewell Fund is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. Hopewell Fund’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

E-Verify

Hopewell participates in E-Verify and will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the United States. Job candidates and employees authorized to work may not be discriminated against on the basis of national origin or citizenship status.