Executive Assistant / Personal Assistant (Part-time)

FutureSight is seeking a highly organized, personable, and detail-oriented executive assistant to

support the Managing Director.

Studio Overview:

FutureSight is a leading venture studio that co-creates world-class software companies with values-driven entrepreneurs from inception to exit. We are a team of founders, operators and designers with experience successfully bringing software to market at scale.

Opportunity Overview:
Running an efficient operation is critical to FutureSight’s success. In this role, you will enable our MD to
scale the business by streamlining their day-to-day operations and ensuring maximum efficiency.

What you bring to the table

You are an individual who thrives in a fast-paced, ever-changing environment. You build rapport quickly
and can establish productive, trust-based relationships with a wide variety of individuals across

diverse organizational groups.

You are intuitively hospitable and your career is predicated on your proven track record of promptness, accuracy and reliability.

Accountabilities:

• Supporting the Executive Team with coordination and general administration, keeping track of
  critical dates, and making logistical arrangements for meetings as directed
• Inbox management - responding to emails promptly, flagging and tagging emails based on appropriate follow-up
• Complex calendar management
• Manage user accounts and company technology applications as an administrator
• Coordinating internal employee digital and in-person events, socials, and learning sessions
• Prepare internal and external email communications
• Prepare letters, memos, correspondence and other documents as required
• General HR functions (recruitment, onboarding / off-boarding paperwork) and other
  administrative and data management tasks
• Maintain administrative procedures including, travel arrangements

• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant
  reservations
• Communicate effectively and professionally with a wide range of individuals across all levels of
  the organization and external clients
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed
  supplies, placing, and expediting orders for supplies
  

Requirements

• Post-secondary diploma or degree
• 3-5 years of experience in a similar role.
• Excellent command of the English language (both written & verbal)
• Flexibility and adaptability to frequently changing priorities and deadlines
• Excellent organizational and time management skills
• Strong computer skills (Slack, Google Docs, Google Sheets, Google Slides, Powerpoint, Microsoft
  Excel)
• Meticulous attention to detail and problem-solving skills
• Ability to exhibit discretion in handling confidential/sensitive information
• Must provide a high level of customer service to internal and external clients.
• Ability to exercise tact, judgement, and discretion
• Ownership of our digital-first culture by coordinating internal employee events, socials, and
  learning sessions