Charter Flight Logistics Coordinator

Job Title- Charter Flight Logistics Coordinator

Department- Elevate Sales & Services

Reports to- Director, Client Services

Location- Remote

Who we are-

Elevate Aviation Group, established in 2003, provides air transportation, travel consultancy, aircraft acquisitions and aircraft management services to some of the most recognized names in business, sports, entertainment, government, and higher education. Elevate Aviation Group’s wholly owned subsidiaries, Private Jet Services and Elevate Jet, share a mission to provide aircraft owners and flyers unsurpassed service, safety, and counsel. Whether clients require charter flights, large group travel, aircraft management services, aircraft maintenance or aircraft acquisition services, Elevate Aviation Group delivers highly personalized solutions to meet each client’s unique needs 24 hours a day, 365 days of the year to any destination.

Summary of position-

The Charter Flight Logistics Coordinator is responsible for coordinating flight logistics for clients requesting private aviation support. This position has interaction with the operators, setting up logistics, irregular operations, and maintaining financials for all aspects of trips.

Essential Duties & Responsibilities-

• Maintain the flight calendar, sending updates to the operators and sharing internally.
• Set up all logistics required for clients requesting flights.
• On call 24/7 for any irregular operations.
• Perform coordination of services for contracted trips for clients, including communication with operators and vendors, and coordination of catering arrangements, transportation, and other services as required.
• Facilitate communication and assist with the processing of paperwork between vendors providing ancillary services.
• Arrange airport procedures, including customs and immigration, vehicle ramp access, and landing requirements.
• Create Trip-coordination, trip briefs, manifests, and all associated paperwork when necessary.
• Provide contingency planning and detailed flight tracking.
• Sourcing of aircraft options in case of irregular operations.
• Negotiate pricing with vendors.

Knowledge, Skills & Abilities-

• Ability to manage a varied list of duties and tasks.
• Grow company culture; act as an ambassador of the PJS brand.
• Ability to manage a list of demanding high-end clients.
• Proficient in Excel, Word, CRM software.
• Demonstrated ability to take initiative / self-driven.
• Attention to detail, highly organized.
• High degree of confidentiality and discretion.

Education & Experience-

• Bachelor’s Degree or equivalent experience.
• 2+ years’ experience preferable in the private jet industry.

Schedule & Travel-

• This is a remote office-based job, assigned to one of the established work shifts within the department which may/will include weekend and evening hours as required/needed, and frequent work hours beyond forty (40) hours per week.
• Ability to travel as required up to 10%.

Miscellaneous-

• FLSA Status- Exempt.
• Lifting requirements- Up to 20 lbs.