United States onlyThis is a remote position.
About the company
Combined Services is a leading UK manufacturer and installer of Building Energy Management Systems (BMS), with over 30 years of experience delivering high-quality, reliable solutions across a diverse range of sectors. Our control panels and systems are installed in major locations, including The Shard, Harrods, the Royal Albert Hall, the V&A, and the Bank of England.
We work with major retailers, global tech and data-centre operators, and large multi-site organizations to deliver energy-efficient, innovative BMS solutions. Our team is driven by a strong commitment to excellence, technical quality, and sustainability.
Role description
We are looking for an organized and proactiveProject Coordinatorto support our Project Managers and engineering teams in coordinating day-to-day project activities.
The ideal candidate is someone who enjoys multitasking, problem-solving, and keeping complex workstreams organized. You will be central to communication between Project Managers, engineers, clients, and suppliers.
Key ResponsibilitiesEngineer Scheduling & Coordination:Arrange and manage engineer bookings for site visits, meetings, commissioning work, surveys, and follow-up tasks.
Project Support:Assist Project Managers with task tracking, updating project plans, and ensuring all dependencies are organized and delivered on time.
Communication Hub:Act as the central point of coordination between Project Managers, engineers, clients, and internal teams to ensure clarity on schedules, priorities, and expectations.
Administrative Support:Prepare documentation, update internal records, maintain logs, file reports, and ensure all project information is kept up to date.
Logistics & Preparation:Coordinate materials, documentation, and preparations required for engineers prior to site attendance.
Issue Tracking:Flag scheduling conflicts, delays, or resource issues early and help project teams resolve them quickly.
Process Support:Assist in improving internal project coordination processes and maintaining high operational standards.
Engineer Scheduling & Coordination:Arrange and manage engineer bookings for site visits, meetings, commissioning work, surveys, and follow-up tasks.
Project Support:Assist Project Managers with task tracking, updating project plans, and ensuring all dependencies are organized and delivered on time.
Communication Hub:Act as the central point of coordination between Project Managers, engineers, clients, and internal teams to ensure clarity on schedules, priorities, and expectations.
Administrative Support:Prepare documentation, update internal records, maintain logs, file reports, and ensure all project information is kept up to date.
Logistics & Preparation:Coordinate materials, documentation, and preparations required for engineers prior to site attendance.
Issue Tracking:Flag scheduling conflicts, delays, or resource issues early and help project teams resolve them quickly.
Process Support:Assist in improving internal project coordination processes and maintaining high operational standards.
Requirements
Qualifications & SkillsExperience in a coordinator, scheduler, or administrative support role (engineering or construction environments are a plus).
Strong organizational and multitasking skills.
Confident communicator with the ability to work across teams and with clients.
Comfortable with fast-paced environments and shifting priorities.
Good IT skills, including Microsoft Office and scheduling/project tools.
High attention to detail and a proactive, solution-oriented mindset.
Experience in a coordinator, scheduler, or administrative support role (engineering or construction environments are a plus).
Strong organizational and multitasking skills.
Confident communicator with the ability to work across teams and with clients.
Comfortable with fast-paced environments and shifting priorities.
Good IT skills, including Microsoft Office and scheduling/project tools.
High attention to detail and a proactive, solution-oriented mindset.
