Senior Executive Assistant

About us

Coalition is the world's first Active Insurance provider designed to help prevent digital risk before it strikes. Founded in 2017, Coalition combines broad insurance coverage with a digital risk assessment and continuous security monitoring to help organizations protect themselves in today’s hyper-connected world.

Opportunities to make an impact with bold thinking are real - and happening daily.

We are looking for an experienced Executive Assistant to assist C-Suite executives and help enhance their productivity and efficiency. This position requires initiative, attention to detail, the aptitude to learn, and a passion for delivering strategic value. This person will work to increase company alignment, productivity, and engagement by streamlining communication, key documents, and logistics. High enthusiasm, creativity, and resourcefulness are crucial, as is a high level of professional integrity and confidentiality.

This is a remote position that can be based anywhere in the UnitedStates or Canada.

Responsibilities

• Strategically and proactively handle calendar and daily schedules for multiple executives across domestic and international time zones. This will include overseeing and vetting a high volume of meeting requests, knowledge context to make sound judgments regarding calendaring, discerning priorities between conflicting meetings, and thoughtfully and proactively navigating last minute schedule changes.
• Plan and execute department level offsites (typically up to 15-20 attendees) throughout the year. This includes date and venue selection along with catering and team activities.
• Work cross-departmentally to plan and support larger organization events, including company level meetings and events.
• Organize and coordinate travel logistics including flights, ground transportation, preparing agenda, and accommodations.
• Track and guide expenses with accountability to budget adherence, review for compliance, and coordinate approval.
• Collaborate by sharing ideas and offering assistance on various projects and functional events.
• Be a genuine champion for the team to strengthen a positive and energetic company culture. Drive different activities throughout the year to help build employee and team engagement.

Skills and Qualifications

• 10+ years of Executive Assistant experience, including at least 5 years of directly related experience supporting executive level positions
• Experience working in a high-growth environment
• Excellent organizational, problem-solving, and follow-up skills.
• Ability to be proactive, flexible, and take initiative as needed; must be able to do the research, come up with ideas and make sound judgments.
• A clear and effective verbal/written communication style when liaising with internal teams and external business contacts (including investors and board members).
• Must be equally comfortable dealing with ambiguity and taking direction from others.
• Excellent comprehension and command of Google Office Suite; must be comfortable refining presentations via Google Slides/Powerpoint and working with data in Google Sheets/Excel.
• Devotion to confidentiality and integrity when handling delicate information.
• Passion for your work and recognition of the crucial impact you have on the organization.

Compensation

Our compensation reflects the cost of labor across several US geographic markets. The US base salary for this position ranges from $88,000/year in our lowest geographic market up to $130,000/year in our highest geographic market. Consistent with applicable laws, an employee's pay within this range is based on a number of factors, which include but are not limited to relevant education, skills, job-related knowledge, qualifications, work experience, credentials, and/or geographic location. Your recruiter can share more on target salary for your location during the interview process. Coalition, Inc. reserves the right to modify this range as needed.

Perks

• 100% medical, dental and vision coverage
• Flexible PTO policy
• Annual home office stipend and WeWork access
• Mental & physical health wellness programs (One Medical, Headspace, Gympass, and more)!
• Competitive compensation and opportunity for advancement

Why Coalition?

We’re a remote-first, mission-driven team committed to building a more inclusive culture with people of all different backgrounds. We trust our team members to take responsibility, share ownership, and put in the work to help us in our pursuit to solve digital risk.

Coalition’s exceptional growth stems from its ability to address real-world problems for organizations of all sizes and remain true to our founding values of character, humility, responsibility, purpose, authenticity, and inclusion. We are proud to have been named among Inc.’s Best Workplaces in 2021 and 2023 and one of Fast Company’s Most Innovative Companies in 2022.

We’re always looking for collaborative, inquisitive individuals to join #OurCoalition.

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Privacy Notice

Coalition is committed to protecting your privacy. We want you to understand what personal information we collect and how we use it. We also want you to understand your options regarding our collection, use, and disclosure of such information and your ability to access and correct such information. As the leading provider of active insurance, Coalition is required to adhere to certain local regulations, including U.S. federal and state laws that protect your information and our use and disclosure of it.

Information submitted, collected, and processed as part of your application is subject to Coalition's Privacy Policy.

Anti-Discrimination Notice

Coalition is proud to be an Equal Opportunity employer. It is our policy to provide equal opportunity to all individuals seeking employment without regard to race, color, religion, religious creed, national origin, age, sex, marital status, ancestry, physical or mental disability, military or veteran status, gender, gender identity, gender expression, sexual orientation, medical condition, genetic information, or any other protected category under federal, state, or local law. We also prohibit harassment or discrimination of applicants based on the above-protected categories. This policy covers all aspects of employment, including but not limited to, recruitment, selection, training, promotion, transfer, compensation, demotion, and termination of employment.

Accommodations

Coalition complies with US federal and state disability laws. Our policy is to provide reasonable accommodations to qualified individuals with disabilities, including applicants and employees unless the accommodation imposes an undue hardship. Contact us by emailing [email protected] if you require reasonable accommodation to complete this application, interview, pre-employment testing, or participating in the employee selection process.

We consider qualified applicants, regardless of criminal histories, consistent with legal requirements.

To all recruitment agencies: Coalition does not accept unsolicited agency resumes. Do not forward resumes to our email alias, employees, or other physical or virtual organization locations. Coalition is not responsible for any fees related to unsolicited resumes.