Executive Assistant to the CEO - VL

About Catena:

At Catena, we redefine overseas hiring by cultivating Filipino talent. Our rigorous qualification program and exclusive upskilling opportunities pave the way for a prosperous future at no cost to our candidates. We scout the brightest individuals, equip them with superior skills, and connect them with high-profile roles. Join us as a driven, ambitious individual and work directly with executives, evolving as their indispensable partners. Are you ready for this transformative challenge?

About the Role:

Position: Executive Assistant to the CEO

Working Hours GMT+3 9:00AM-5:00PM

Salary Range: 1300-1500 USD/month

Holiday: To be announced

About the job:

We are seeking a highly competent and passionate Executive Assistant to be an extension and right hand of a CEO, manage the overall daily tasks of our company executives, maintain and extract data, create reports, generate leads, and perform administrative tasks.

At our core, we are a team of optimists, driven by the belief that a better future within health is not just possible, but within our grasp. We believe no problem or challenge is too hard. In fact, we get energy from tackling hard problems that impact the trillion-dollar healthcare system.

Basically, we are looking for someone who is:

PROACTIVE in every business operation;

GROWTH-DRIVEN when it comes to delivering ideas and outputs; and

CLEVER AND DETERMINED in conducting and optimizing research

Duties and Responsibilities:

• Hiring: Using pre-screening criteria leverages LinkedIn to find relevant candidates and shortlist them. Schedules interviews with vetted applicants and provides pre-meeting summaries. Post-interview uses candidate feedback provided via voice note and responds promptly. Throughout the process swiftly filters and forwards top applicants, streamlining your hiring process.
• Team- Bonding: Organizing team members’ birthday gifts, schedules birthday reminders and bi-weekly team bonding activities. At Christmas, they create and send custom cards mimicking my handwriting for a personal touch.
• Conference/offsite organizing: Manages end-to-end travel logistics, addressing transportation, accommodation, and productivity. Works closely with Sales & Simba to organize conference booths and any conference collateral e.g. business cards. They swiftly handle any disruptions.
• Calendar checking: Ensuring the calendar is optimized. Sharing weekly calendar audits to better understand where time is going.
• Inbox 0: Proactively sweeps inbox, categorizes and keeps emails properly sorted.
• Meeting bios: Where applicable e.g. for larger meetings, provide context on meeting attendees with detailed profiles. Ensuring you understand their backgrounds and preferences to communicate effectively.
• Weekly Documents: Send out weekly stand-up documents

Requirements

• At least 3+ years of relevant working experience
• Strong background in executive and administrative assistance, preferably in the healthcare/wellness industry
• You have excellent speaking and writing English skills
• You are a good communicator and PROACTIVE
• You’re highly organized & are diligent on inputs. You know the level of discipline, organization, and ruthless prioritization it takes to be productive and you pride yourself on these qualities
• You are structured and help us be more structured
• You anticipate well and take proper actions
• You are proactive
• You can correctly prioritize

Tools, Softwares, and Applications:

• MS Office
• Google Workspace
• Gmail/Superhuman
• Slack, Tandem
• Attio
• Gcal
• Cal.com

Nice to have:

• Background in Billing and Financial a PLUS!
• Background in Healthcare/Wellness a PLUS!

If you are a proficient, passionate, and proactive Executive Assistant— we would like to meet you. Apply today and let's be successful together!