E007 - People Operations Coordinator

At Catena, we redefine overseas hiring by cultivating Filipino talent. Our rigorous qualification program and exclusive upskilling opportunities pave the way for our candidates' prosperous future at no cost. We scout the brightest individuals, equip them with superior skills, and connect them with high-profile roles. Join us as a driven, ambitious individual and work directly with executives, evolving as their indispensable partners. Are you ready for this transformative challenge?

Job Title: People Operations Coordinator

Working Hours: Monday to Friday, 9 AM to 5 PM Pacific Time

Type of Contract: Independent Contractor

Salary Range: up to 2,000 USD per month (Dependent on skills and experience)

Duties and Responsibilities:

• Availability during working hours to promptly respond to teammate requests via Slack.
• Assisting the team with various logistics, administrative, and operations tasks, such as:
• Planning and organizing events, both virtual and in-person.
• Procuring and managing office supplies and equipment, including ordering and restocking as necessary.
• Creating accounts and granting access to new employees across numerous platforms and systems, as well as controlling access permissions to tools and Slack channels, to ensure proper access levels remain.
• Managing team subscriptions to various services and platforms, ensuring licenses are current and utilized efficiently.
• Facilitating the onboarding and offboarding processes for new and departing employees, coordinating with relevant departments, and ensuring all necessary documentation is completed.
• Drafting, reviewing, and sending contracts and agreements, ensuring accuracy and timeliness.
• Scheduling appointments and meetings, both internally and with external stakeholders.
• Utilizing a variety of work tools such as Zoom, Rewatch, Slack, Notion, Dropbox, DocuSign, Clerky, etc., proficiently and effectively.
• Assisting in locating and providing resources for employees, such as training materials, documentation, and support resources.

Requirements

• With at least 3 years of experience as a People Operations Coordinator or similar
• Proficient in using Zoom, Rewatch, Slack, Notion, Dropbox, DocuSign, Clerky or similar tools
• Exceptional ability to pay close attention to details, ensuring accuracy and precision in all tasks and communications.
• A commitment to providing a high level of customer service, recognizing that our employees are your primary customers.
• Always seeking out new and improved ways of doing things rather than settling for the status quo.
• Proactive and resourceful approach to work, demonstrating initiative and the ability to self-manage tasks and responsibilities.